PMO assistant / Project Coordinator

This position will:

Ensure consistency with the State of Michigan (SOM) project management methodology (SUITE), investment management and systems engineering methodology.

The ideal candidate should have strong leadership skills and a fundamental understanding of IT concepts and project management methodology

Project Documentation & Reporting

• Maintain project plans, timelines, and roadmaps.
• Create and distribute status reports highlighting progress, risks, and key milestones.
• Organize and track project documentation, KPIs, and deliverables.

Scheduling & Coordination

• Schedule and coordinate project meetings, ensuring timelines and deliverables stay on track.
• Manage action items, resources, and dependencies to align teams.

Stakeholder Communication

• Serve as the primary liaison between the Project Manager, internal teams, and external stakeholders.
• Facilitate workgroup meetings, provide backup support for the PM, and prepare communication materials.
• Ensure stakeholders receive regular updates on status, risks, and changes.

Task & Resource Management

• Assign and track tasks, monitor progress, and ensure teams remain on schedule.
• Oversee resource allocation and budget tracking.
• Conduct bi-weekly Time View timesheet audits and assist Resource Managers in necessary adjustments.

Risk & Issue Tracking

• Identify and escalate risks and issues while maintaining a risk log.
• Ensure action plans are in place to mitigate risks and resolve problems.

Quality Control & Change Management

• Support project teams in completing SUITE documentation as per the Tailoring Plan.
• Ensure project deliverables meet quality standards and assist in managing scope changes.
• Conduct impact analyses for schedule and budget changes, aiding in Change Request submissions.