What are the responsibilities and job description for the Receptionist/HR Administrative Assistant position at Genpak LLC?
ROLE: The Receptionist/Human Resources Assistant is responsible for welcoming visitors, supporting the Human Resources Coordinator and will provide a variety of administrative duties to support the plant as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Greet visitors and ensure they are directed to the appropriate person/department
- Answer all incoming calls in a timely manner and route calls appropriately
- Handle all internal/external mail requirements
- Maintain the Visitor sign-in log, issue necessary PPE and badges in accordance with Genpak's Visitor Policy
- Assist in setting up contractors to watch contractor safety video when necessary
- Collaborate with the HR Coordinator to assist in making brochures, flyers and other plant related correspondence
- Assist HR Coordinator in preparing for Onboarding
- Provide support to HR by maintaining spreadsheets
- Back up HR on weekly payroll processing and timecard review
- Handle multiple administrative tasks for several departments as requested
- Assist with luncheon arrangements for guests and/or special celebrations
- Assist walk in candidates on how to apply with Genpak
- Support current employees with the kiosk when needed
EDUCATION and/or EXPERIENCE:
High School diploma or equivalent and 2 years of Administrative experience required
Human Resource experience a plus
Must be proficient in Microsoft Office, Word, Excel, and PowerPoint
Effective Time Management Skills
INTERPERSONAL/COMMUNICATION:
Ability to prioritize multi-task duties without loss of efficiency or composure.
Effective verbal and communication skills
Communicate pro-actively with HR Coordinator to notify of problems or issues that arise
Ability to establish and build relationships with internal/external customers
Strong Record keeping and follow-up skills
COMPLIANCE & EXPERIENCE:
Understanding and demonstrating a high level of confidentiality and understanding of regulatory requirements associated with privacy
SAFETY:
Demonstrated ability to comply with all Company policies and procedures and to uphold, support and exemplify the safety programs and standards.
Requirements:ADA – ESSENTIAL FUNCTIONS:
Must be able to:
Work an 8-hour shift
Sit constantly, stand and/or walk frequently
Speak and hear constantly
Use of fingers, hands, and arms constantly
Req Benefits: Genpak offers a comprehensive benefits package to all team members which includes but is not limited to: * Comprehensive medical, dental and vision * Paid Vacation Time * 11 Paid Holidays * 401k with a generous company match * Wellness programs * Tuition Reimbursement * Daily Pay Access
