Office Staff - Registrar (Gentry Middle School) 2025-26

(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

PURPOSE

This position will provide office support and complete duties related to student records and the Guidance Office.  This position is 40 hours per week.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Interact with students, teachers, and parents.
• Maintain all school records, transcripts, grades, test labels and student demographics in eSchool in compliance with state laws and rules and regulations of the Board Office.
• Processing grades, testing support, master schedule support, managing student progress on online credit recovery program, supply ordering, registration process support, answering the phone, filing, etc.
• Coordinates all aspects of school enrollment and transfers.
• Conducts pre-registration of prospective students to determine placement needs, grade level, guardianship, and locations/dates of school attendance to ensure that all records needed for enrollment are available.
• Coordinates student transfers/withdrawals, and communicates with appropriate offices regarding transfer/withdrawal information.
• Schedules appointments and meetings for students, parents and staff.
• Process transcript information to and from colleges, the military, the Department of Social Services, school administrators, employers and high schools.
• Maintains documentation on annual enrollment, withdrawals, Department of Elementary and Secondary Education reporting, etc.
• Data collection and report generation and analysis.
• Proficient knowledge of Microsoft Office software (Word, PowerPoint, Access, Excel, and Publisher), Google applications, experience with student information system helpful. 
• Ability to handle multiple tasks simultaneously.

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.

REPORTING RELATIONSHIPS

Reports To:       Building Principal

Supervises:       None

QUALIFICATIONS

Minimum:        High school diploma; Excellent organizational skills; Ability to prioritize work load; High degree of accuracy, and computer proficient.

Preferred:        Two years of clerical experience

Ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ADA REQUIREMENTS

Language:  Read, comprehend, and produce written and oral instructions, correspondence, and memos; Communicate one-on-one and in small groups; Demonstrate excellent verbal and non-verbal communication skills; Demonstrate excellent listening skills. Write simple reports and correspondence; Speak with colleagues, athletic staff, administration, and students. These are essential functions of the job.

Computation:  Perform basic mathematical functions such as adding, subtracting, multiplying and dividing. These are essential functions of the job.

Reasoning:  Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables. These are essential functions of the job.

Technology:  Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software. These are essential functions of the job.

Other Skills and Abilities:  Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information. These are essential functions of the job.

Physical Demands:  While performing the duties of this position an employee is regularly required to:  sit, talk and hear; frequently required to move about and use fingers and controls; occasionally required to reach, bend, and lift and carry up to ten pounds; and have close vision ability to look at a computer screen for long periods of time is required. These are essential functions of the job.

Attendance: Consistent and regular attendance is an essential function of this position

Conditions and Environment:  The work environment is frequently chaotic with many students and staff members present and speaking simultaneously. These are essential functions of the job.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions. 

Equal Opportunity Employer

Salary : $19 - $27