What are the responsibilities and job description for the Administrative Assistant (Security) position at George Consulting, Ltd.?
Job Description:
George Consulting is seeking an Administrative
Assistant (Security) to support NIPO at the
Washington Navy Yard.
Roles and
Responsibilities:
* Receptionist shall
answer telephones to relay incoming, outgoing, and intra-system calls and acts
as a receptionist greeting visitors, determining nature of visits and directing
visitors to appropriate persons. This position may involve other duties such as
recording and transmitting messages; keeping records of calls placed; providing
information to callers and visitors; making appointments; keeping a log of
visitors; and issuing visitor passes. Occasionally, type and perform other
routine clerical work, usually while at the receptionist station, which may
occupy so portion of the worker's time.
* Physical Security:
Greet all visitors (Foreign Chief of Naval Operations (CNOs) and attaches,
Corporate Executives, General and Flag Officers (FO/GO), etc.) and, as such, m
be professional, dignified and proficient in dealings with senior officials;
arrange VIP access into Navy IPO spaces, control access and badging, and
maintain records of visiting dignitaries; track and record foreign visitors to
Navy IPO via the Foreign Visitor System Confirmation Module (FVS-CM); process
incoming visit requests; manage courier cards, visitor's badges, property
passes, etc. Arrange escorts for those personnel requiring such escort; ensure
visitors comply with established security policy and procedures; ensure
personal electronic devices (PEDS) of visiting personnel are properly
safeguarded and returned to the owner upon completion of the visit; ensure
proper security of the reception area during working hours, and proper lock-up
at close of business.
* Personnel Security:
Maintain comprehensive personnel security data using MS Access. Prepare
outgoing visit requests; use Defense Information System for Security (DISS) or
its successor for clearance and visit request information; record security
related training for all assigned personnel and support Contractors; receive,
review and input security clearance data into the visitor's database, ensuring
that support Contractor's visit request is up-to-date; file visit requests and
maintain records; update security database and visitor's database as needed.
* Antiterrorism/Force
Protection (AT/FP): Maintain current data reflecting AT/FP training for all
members of the activity and support Contractors; prepare Individual Force
Protection Plans (IFPPs) for travelers; consult current country terrorist
threat list when preparing IFPPs.
* Information Security:
Receive deliveries to the command, ranging from classified deliveries to
supply; ensure proper protection of all deliveries, recording of all incoming
items, and movement of these items for dissemination.
* Training: Maintain
records of all security training for members of the command; initial
orientation, annual refresher briefings, Cyber Awareness briefings, AT/FP,
Personally Identifiable Information (PII) training, Counterintelligence, etc.
THIS POSITION REQUIRES
THE ABILITY TO OBTAIN AN ACTIVE DEPARTMENT OF DEFENSE SECRET SECURITY
CLEARANCE.
Required Skills &
Experience:
* High School Diploma or
GED
* Must be comfortable
with communicating with people daily and in person.
* Understand the importance
of the security measures taken on-site and be able to enforce them properly with
everyone entering the building.
* Comfortable going on-site
every day at the Washington Navy Yard.
* Ability to communicate
effectively with all directors on-site.
