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Executive Assistant, Division of Humanities, Honors, and Education

George Fox University - Staff and Administrator
Newberg, OR Full Time
POSTED ON 3/17/2025
AVAILABLE BEFORE 5/17/2025

George Fox University's Division of Humanities, Honors, & Education is seeking a diplomatic, mission driven, engaging, organized and detail-oriented person to to support the Associate Provost of the Division as an Executive Assistant (EA). The Division is home to the College of Humanities, the College of Education, the School of Theology, and the Honors Program-each uniquely positioned to shape the faith, character, and Christian worldview of our students.


About the Job:

The Executive Assistant (EA) of the Division does much more than apply his or her highly developed organizational and communication skills to streamline and improve the day-to-day activities of the Associate Provost. The EA is also an integral part of strategizing, cultivating, networking, and implementing new models of learning and engagement with content, capitalizing on shifts in higher ed that call for stronger innovation and relevance. They are responsible for effectively communicating with external stakeholders, internal leaders, administrative staff, and university offices. The EA collaborates in the compilation and analysis of data related to program success, which serves to inform future planning and revisions. This person is a key member of the Division's team who conceptualizes, organizes, and assists in hosting key events, large and small. Most importantly, this role will require discretion, professionalism, and the ability to handle complex responsibilities with minimal supervision.


Job responsibilities include, but are not limited to:

  • Proactively assist the Associate Provost with administrative tasks for routine daily management of the Enterprise (e.g., scheduling, calendaring, email management).
  • Providing effective communication with external stakeholders, key internal leaders, faculty, and staff.
  • Liaising with university teams to coordinate first-rate production of everything from meeting presentations to digital podcasts to the Division's lecture series.
  • Independently organizing logistics for meetings, events, and enterprise activities, including attendees, venues, equipment needs, catering, etc.
  • Providing project-based support for a variety of initiatives, including faculty contracts and reviews, general education assessment and data collection, budgeting, and grant management.
  • Maintaining confidential files and records.
  • Assisting in networking efforts, recruitment, fundraising, and strategic partnerships in local and national Christian communities.
  • Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
  • By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
  • Demonstrated experience working cross culturally with respect, appreciation and humility.
  • Other duties as assigned.


We're looking for candidates who have:

  • A Bachelor's degree, preferred; some college with substantial professional administrative experience, considered.
  • A keen appreciation for the liberal arts, Christian thought, and the changing landscape of higher education.
  • Strong writing and editing skills; background in marketing and graphics, preferred.
  • The ability to track and drive completion of key results, proactively following up on outstanding items as needed.
  • Budget and data management experience with precision; experience in data analytics, preferred.
  • A high level of discretion and ability to maintain confidentiality.
  • Proven mastery of MS Office, Google Suite/Workspace, and virtual meeting platforms.
  • Excellent organizational skills and eye for detail; innovative in seeking out new efficiencies for work systems.
  • A proven track record for event planning, hands-on preparation, promotion, and guest management.
  • In-depth understanding of numerous stakeholder relationships; higher ed experience, preferred.
  • Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
  • A commitment to the University's Theology of Racial and Ethnic Diversity.
  • A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
  • A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.


Job information:

  • Primary Work Location: Newberg Campus
  • Working Conditions: Physical requirements are those of a normal office environment.
  • Supervisor: Associate Provost for the Division of Humanities, Honors, & Education


George Fox University has been transforming student's lives for over 125 years.
We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.


What is most appealing about working at George Fox University?


  • Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
  • Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
  • Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
  • Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.


For your personal well-being we offer:

  • A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
  • Wonderful Christian peers and a vibrant student population.
  • A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
  • Free Fitness Center membership.
  • Free parking.
  • Rich employee benefit package.


Application Procedures
- kindly apply only through this website

When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume:

  • Letter of Interest
  • Curriculum Vitae (CV) or Resume
  • Other supporting materials may be requested at a later stage of the review process.
  • Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.


We invite you to Be Known at Oregon's largest private and nationally recognized Christian University!


**This position is subject to close at any time, regardless of the date on the posting.

**Have questions or need assistance with our application process? Contact Georgefoxcareers@georgefox.edu


Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.

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