What are the responsibilities and job description for the HR Administrative Assistant position at George Mason University?
Department: College of Science
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Location: Fairfax, VA
Workplace Type: On Site Required
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The Atmospheric, Oceanic and Earth Sciences department offers undergraduate degrees in Atmospheric Sciences, Earth Science and Geology, MS degrees in Earth System Science and Climate Science, and a PhD in Climate Dynamics. Our faculty includes geologists, atmospheric scientists, paleontologists, and oceanographers. For more information about the department, visit us on the web at https://cos.gmu.edu/aoes/.For more information about the College of Science, go to https://science.gmu.edu.
About the Position:
The Department of Atmospheric, Oceanic and Earth Sciences seeks an Administrative Assistant to provide general administrative support to the Department Chair, Associate Chair, COLA Director and Faculty and serve as a backup for the Fiscal and HR Analyst.
The Administrative Assistant will work 25-29 hours per week and flexible shifts will be available
Responsibilities:
Responsibilities
- Develop and maintain effective customer service processes for front desk/reception area;
- Provide support for candidate searches and staff on-boarding process;
- In coordination with OIPS and COS assist in the process for J-1 visas, H1B and other immigration requirements for Department Faculty and visitors;
- Enter Employee Personnel Action Forms (EPAFs) into Banner in a timely, accurate manner and track records to verify correct payment to employees;
- Coordinate the hiring process for wage employees by following University guidelines;
- Coordinate the administrative process for affiliates and graduate faculty; processing contracts, tracking renewals, and providing necessary on boarding information to affiliates and graduate faculty;
- Tracking/collecting materials and updating a variety of databases and lists;
- Maintain working knowledge of university programs, processes and procedures including but not limited to Banner, MicroStrategy, Requesting Tracking System, e-Works, 25Live, Excel, Outlook and purchasing and accounts payable;
- Work with Human Resources, OIPS and other departments as needed to complete tasks assigned;
- Cross-train responsibilities to always ensure effective office continuity; and
- Other administrative duties as assigned.
Required Qualifications:
- Knowledge of office procedures and current technology including MS Office, Outlook and web-based applications necessary to carry out the duties of this position;
- Customer service, organizational and communication skills; and
- Demonstrate the ability to work independently and in a team.
Preferred Qualifications:
- Associate degree or 1 year of experience in a similar position.
Instructions to Applicants:
For full consideration, applicants must apply for HR Administrative Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a resume and cover letter for review.
Posting Open Date: December 18, 2024
For Full Consideration, Apply by: January 14, 2025
Open Until Filled: Yes
Mason Ad Statement
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Equity Statement
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Campus Safety Information
Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/
