Office and Volunteer Manager

Position Summary

The Office and Volunteer Manager will provide high-level administrative support to Senior Leadership. This role also involves event coordination, volunteer management, and general office administration. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. They will play a vital role in supporting the organization’s mission by ensuring smooth daily operations and effective team coordination.

Key Responsibilities

Board and Meeting Support

• Assist with scheduling and preparing materials for board meetings and committee meetings.
• Take minutes during board and other key meetings, distribute them to relevant stakeholders, and maintain accurate records.
• Assist with board correspondence and follow-ups, ensuring board members receive timely communication and documentation.
• Manage board-related documentation, including bylaws, policies, and committee charters.

Executive Support

• Provide direct administrative support to senior leadership, including managing office calendars, scheduling appointments, and handling confidential correspondence.
• Assist in drafting reports, presentations, and other written materials as needed.
• Coordinate travel arrangements and accommodations for senior staff.

Event Support

• Assist in the planning and execution of organizational events, including fundraisers, conferences, and volunteer appreciation events.
• Liaise with vendors, sponsors, and volunteers to ensure successful event logistics.
• Maintain event calendars and assist registration or ticketing systems for events.

Volunteer Management

• Assist in recruiting, onboarding, and scheduling volunteers for events and programs.
• Maintain up-to-date volunteer records and ensure compliance with organizational policies.
• Act as the primary point of contact for volunteers, providing necessary training, resources, and support.

Administrative Support

• Provide general office support, including managing office supplies, processing mail, and overseeing office equipment maintenance.
• Serve as a key point of contact for staff members, assisting with day-to-day administrative needs.
• Assist in coordinating cross-functional projects among various departments.
• Proactively collaborate with team members to ensure smooth organizational operations and communication.

Qualifications

• Bachelor’s degree or equivalent experience in administration, business, or a related field.
• Excellent organizational and multitasking skills, with a keen eye for detail.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and the ability to quickly learn other proprietary software programs.
• Experience with volunteer coordination is preferred.
• Ability to handle confidential and sensitive information with discretion.
• Passion for supporting the mission of a nonprofit organization.
• Must be capable of lifting/carrying 15-25 pounds, as well as standing, walking, and bending for extended periods.

Work Environment

• Office-based, with occasional travel for events or meetings.
• Some evening or weekend hours are required for events.

Benefits offered:

• Employee Health Insurance
• 401K with Company Matching
• Paid Time Off
• Holidays
• Annual Bonus Potential
• Optional Dental, Vision, Life Insurance

Work authorization:

United States (Required)

This Company Describes Its Culture as:

• Family-oriented and collaborative.
• Inclusive, Respectful and Fair.
• Detail-oriented -- quality and precision-focused.
• Creative and Innovative – outside the box thinking.
• Outcome-oriented -- results-focused with strong performance culture.
• Serving the greater good of our Scholars and their families.

Compensation

• The expected salary for this role is $50,000 - $55,000 per year. George Snow staff are expected to work from our office in Mizner Park, Boca Raton, Florida, Monday-Friday 9:00-5:00. The position may require some evening and weekend work during the peak scholarship season.
• The George Snow Scholarship Fund is an equal opportunity employer committed to creating a diverse and inclusive workplace.

Why Join Us?

At the George Snow Scholarship Fund, you'll play a key role in ensuring students receive the support they need to achieve their educational dreams. We offer a collaborative and mission-driven environment where your work directly impacts young people’s futures.