Administrative Coordinator

Created in 1933, the Georgia Municipal Association (GMA) is the only state organization that represents municipal governments in Georgia. Based in Atlanta, GMA is a voluntary, non-profit organization that provides legislative advocacy, educational, employee benefit and technical consulting services to its members.

Job Summary: The Administrative Coordinator provides administrative support, manages daily office functions, coordinates projects, and assists in the execution of strategic initiatives for GeorgiaForward and the Community and Economic Development Department. This position requires excellent organizational, communication, and problem-solving skills, as well as the ability to work collaboratively with various stakeholders to promote economic growth and development.

Key Responsibilities:

Administrative Support:

• Provide general administrative support to both departments, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Handle correspondence, phone calls, and emails, ensuring timely responses and communication.
• Maintain accurate and organized records of departmental activities, reports, and presentations.

Project Coordination:

• Assist in the planning, implementation, and tracking of projects and initiatives.
• Organize and prepare materials for meetings, presentations, and events.
• Support the preparation of reports, grants, and funding proposals, ensuring adherence to deadlines.

Data Management and Reporting:

• Compile, analyze, and summarize data
• Maintain databases and ensure that records are up to date and accessible.
• Prepare regular reports on department activities, progress on projects, and performance metrics for internal stakeholders and government officials.

Event and Meeting Coordination:

• Coordinate logistics for internal and external meetings, workshops, conferences, and public forums.
• Assist in preparing agendas, taking minutes during meetings, and distributing follow-up actions to the team.

Liaison and Stakeholder Communication:

• Act as a point of contact for internal and external stakeholders, including business leaders, government agencies, community organizations, and others.
• Foster positive working relationships with community partners, business owners, and key stakeholders to support departmental efforts.

Administrative Process Improvement:

• Identify opportunities for streamlining and improving administrative processes within the department.
• Recommend and implement solutions to enhance efficiency and effectiveness in daily operations.

Budget and Financial Support:

• Assist in managing the department's budget, including tracking expenses and ensuring compliance with financial policies.
• Process purchase orders, invoices, and other financial documents as required.

Qualifications:

• Bachelor’s degree in Business Administration, Economics, Public Administration, or a related field (preferred).
• 2 years of administrative or office coordination experience, preferably in an economic development or government-related setting.
• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of non-profit organizations, economic development principles, government policies, and local business practices is a plus.
• Attention to detail and ability to maintain confidentiality.