What are the responsibilities and job description for the Administrative Assistant position at Geotemps Inc?
Job Description
Job Description
Administrative Assistant
Pay Rate : $20.50
ESSENTIAL FUNCTIONS
- Document Management System (DMS) Filing - Filing, copying, scanning, and archiving documents and records on SharePoint as well as a paper filing system.
- Managing outgoing / incoming mail - Pick-up and drop off of mail and packages to UPS and USPS, assist with formatting / typing letters.
- Stock / Maintain Office Supplies - Stocking, and maintaining inventory of office and kitchen supplies
- Managing Catering orders - Ordering catering, including safety lunches, pick-up and clean-up of office catered events
- SPCC Record Management - Organize SharePoint SPCC records for transformer inspections
- Environmental Communications - Developing communications for site distribution
- Meeting Minutes - Take meeting minutes as needed (e.g. ESSG meetings)
- Data Entry - Data Entry as needed (e.g. Trip Reduction Program data entry in March)
- DMS Archive Records - Cross-reference records, index / file and prepare records for archive (56 boxes)
- Other Support Tasks - Daily support of Env dept as needed
REQUIRED EDUCATION AND EXPERIENCE
Salary : $21
