What are the responsibilities and job description for the [SMG Machines Corporation] Office Administrator position at German American Chambers of Commerce?
SMG Machines Corporation is a global leader in developing and manufacturing machinery for the installation and maintenance of synthetic sports surfaces and artificial turf pitches. For over 50 years, our high-quality solutions, proudly 'Made in Germany,' have been trusted worldwide for their reliability, ease of use, and innovation. Headquartered in Voehringen, Bavaria, we continue to set industry standards with cutting-edge technology, including controlled recycling of artificial turf and synthetic tracks.
We are now expanding our operations in Georgia, USA, and are seeking a skilled Office Administrator to join our dynamic team and help ensure the smooth running of our office operations.
Location: Dalton, Georgia, USA
Employment Type: Full-Time, On-Site
Key Responsibilities:
- Coordinate office activities and daily operations to ensure efficiency and compliance with company policies.
- Manage travel arrangements, calendars, meetings, and appointments for the team.
- Handle incoming and outgoing phone calls, emails, letters, and packages professionally and efficiently.
- Preferably, assist with budgeting and basic bookkeeping tasks, ensuring accuracy and timeliness.
- Maintain and update records, databases, and documentation (e.g., personnel, financial, inventory data).
- Track warehouse inventory and coordinate spare parts and equipment orders with SMG GmbH headquarters.
- Organize and monitor shipping logistics for spare parts and equipment, ensuring timely delivery.
- Process purchase orders, invoices, and internal paperwork in the ERP system.
- Prepare reports, presentations, and proposals as required.
- Serve as the main point of contact for clients, providing support with orders, inquiries, and after-sales service.
- Collaborate and assist colleagues in achieving team goals.
Required Qualifications:
- Proven experience as an Office Administrator, Office Assistant, or similar role.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management abilities, with attention to detail.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and experience with ERP systems.
- Familiarity with office management procedures and basic accounting principles.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- High school diploma required; bachelor's degree in office administration or related field preferred.
- Technical knowledge of equipment (e.g., lawn mowers or similar) is a plus.
Benefits:
- Competitive salary based on experience.
- Comprehensive health, dental, and vision insurance coverage.
- 401(k) retirement savings plan with company match.
- Generous paid time off (PTO), including vacation days, sick leave, and company-recognized holidays.
- Professional development opportunities and ongoing training.
- Opportunities for career growth within a global organization.
- Supportive and collaborative work environment.
Why Join SMG Machines Corporation? At SMG Machines Corporation, we pride ourselves on delivering high-quality, innovative solutions to a global market while fostering a supportive and growth-oriented work culture. As part of our team, you will contribute to our mission of excellence and be a key player in expanding our success in the U.S. market.
How to Apply: If you are organized, detail-oriented, and ready to take on a dynamic role in an internationally recognized company, we would love to hear from you! Please submit your resume and a brief cover letter outlining your qualifications and interest in the position to lcoutinho[at]gaccsouth.com.
SMG Machines Corporation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
