Accounting and Office Coordinator Needed

Job Overview

We are actively seeking multiple dedicated and proactive Office and Accounting Coordinators to become integral members of our rapidly expanding and innovative company within the entertainment sector. This role is ideal for individuals possessing a solid background in accounting, payroll, and office management, coupled with a comprehensive knowledge of QuickBooks. If you thrive in a dynamic and high-energy environment where versatility is key, this opportunity may be your perfect match!

Key Responsibilities

• Oversee daily office operations including scheduling, payroll coordination, and administrative assistance.
• Foster and maintain positive relationships with vendors, ensuring adherence to company policies and local regulations.
• Supervise the maintenance of office equipment, guaranteeing all systems are functional.
• Collaborate with the Operations Manager to facilitate seamless scheduling and effective management of pickups, returns, and receipts.
• Gather event specifics from producers and construct weekly crew schedules utilizing T-Sheets.
• Monitor crew attendance and resolve any scheduling discrepancies.
• Validate weekly payroll data, ensuring precision and compliance with company policies and relevant legislation.
• Submit timesheet adjustments to Human Resources as required.
• Process vendor invoices, credit card transactions, and recurring expenses.
• Maintain organized records of vendor accounts and manage Certificate of Insurance (COI) requests.
• Engage with vendors to address payment inquiries and negotiate payment terms.
• Oversee out-of-pocket reimbursements and mileage reports, verifying accuracy prior to entry in QuickBooks.
• Process payments and manage employee reimbursements and per diem.
• Assist with recruitment tasks, including distributing job applications and facilitating onboarding for new employees.
• Organize office functions, including staff recognition events and holiday celebrations.
• Maintain office supplies and inventory, liaising closely with key vendors (e.g., FedEx, Staples).
• Support the distribution of event materials and manage the company swag program, ensuring proper tracking of sizes and inventory.
  
  

Required Skills

• Minimum of 1 year of experience in accounting and finance with a background in office management.
• Degree in Accounting, Finance, or a relevant certification (e.g., bookkeeping).
• Proficiency in QuickBooks Online, payroll software, and MS Office (Word, Excel).
• Excellent communication skills with the ability to manage multiple tasks effectively.
• Experience in vendor management, accounts payable, and payroll coordination.
• Comfortable working within a Mac-based environment.
  
  

Company Culture And Values

Our organization embodies a vibrant and fast-paced work culture that prioritizes dedication and proactive engagement. We foster a collaborative atmosphere among our team members, creating an inspiring space for professional growth.

Career Growth Opportunities

Joining our team offers numerous opportunities for personal and professional advancement within the entertainment industry. We support continuous growth and development as we expand and adapt in a dynamic environment.

Compensation And Benefits

• Competitive compensation package.
• Comprehensive health, dental, and vision insurance.
• Retirement plan options.
• Opportunities for professional development.
• Engaging office events, including staff recognition activities.
  
  

We are an equal opportunity employer committed to fostering a diverse and inclusive workplace. If you are ready to contribute to a dynamic team and make a meaningful impact, we encourage you to apply today!

Employment Type: Full-Time