What are the responsibilities and job description for the Operations Director, Vice President (Office Manager) - Remote | WFH position at Get It - Executive?
Job Overview
We are seeking a meticulous and proactive leader to join our dynamic team as the Vice President/Director of Operations & Executive Assistant. This pivotal role encompasses oversight of daily operations, human resources, financial processes, and the overall company culture, serving as a trusted advisor to the executive leadership team.
As an esteemed boutique marketing agency with over 12 years of experience specializing in health and consumer brands, we pride ourselves on our award-winning strategies in media planning and campaign management. Our Operations team is essential in ensuring that our organization functions seamlessly and efficiently.
Key Responsibilities
This role presents a unique opportunity to influence and shape organizational processes and culture while working closely with senior leadership. We actively support professional development initiatives to enhance your operations and HR expertise.
Company Culture And Values
Our agency champions a collaborative atmosphere, prioritizing a positive work culture that nurtures our employees. We value sustainability and are committed to initiatives that promote employee engagement, creating a sense of belonging and purpose within our team.
Compensation And Benefits
Please submit your resume along with a cover letter that articulates your enthusiasm for this role and details why you are the ideal candidate.
Employment Type: Full-Time
We are seeking a meticulous and proactive leader to join our dynamic team as the Vice President/Director of Operations & Executive Assistant. This pivotal role encompasses oversight of daily operations, human resources, financial processes, and the overall company culture, serving as a trusted advisor to the executive leadership team.
As an esteemed boutique marketing agency with over 12 years of experience specializing in health and consumer brands, we pride ourselves on our award-winning strategies in media planning and campaign management. Our Operations team is essential in ensuring that our organization functions seamlessly and efficiently.
Key Responsibilities
- Serve as the primary contact for coworking space providers and manage lease agreements.
- Oversee budget management, cost control, and software resources.
- Lead sustainability initiatives, including conducting annual EcoVadis assessments.
- Administer cybersecurity training, oversee IT equipment, and perform software audits.
- Supervise the Operations Coordinator, who assists with office administration and recruitment efforts.
- Negotiate vendor contracts and facilitate yearly insurance renewals.
- Organize and facilitate weekly team meetings to ensure alignment across departments.
- Manage onboarding processes, payroll, performance reviews, and benefits administration for employees.
- Conduct and lead training sessions focused on compliance and best practices.
- Maintain and revise HR policies and the employee handbook as necessary.
- Handle employee relations with confidentiality and professionalism.
- Drive recruitment initiatives and support H-1B sponsorship applications as needed.
- Manage financial records and processes utilizing QuickBooks, including accounts payable/receivable and client billing.
- Support tax compliance efforts and collaborate with the CPA for audits and year-end reporting.
- Ensure the accuracy of Statements of Work (SOWs) in financial documentation.
- Design and implement employee engagement programs, team-building activities, and recognition initiatives.
- Conduct quarterly engagement surveys and analyze feedback for organizational improvement.
- Provide executive support through correspondence assistance, presentation preparation, and meeting note-taking.
- Oversee light scheduling and travel arrangements for the leadership team.
- A bachelor's degree in business administration, human resources, or a related field.
- At least 7 years of experience in operations, HR, or administrative leadership roles.
- Proficiency in QuickBooks, HRIS platforms (TriNet preferred), and Microsoft Office Suite.
- Exceptional organizational, analytical, and interpersonal communication skills.
- Demonstrated experience in managing sustainability initiatives, with EcoVadis experience being a plus.
- A detail-oriented and entrepreneurial mindset with the ability to prioritize various tasks effectively.
- SHRM-CP certification is preferred but not mandatory.
- Experience in operations, HR, or office management within a startup or service agency is advantageous.
This role presents a unique opportunity to influence and shape organizational processes and culture while working closely with senior leadership. We actively support professional development initiatives to enhance your operations and HR expertise.
Company Culture And Values
Our agency champions a collaborative atmosphere, prioritizing a positive work culture that nurtures our employees. We value sustainability and are committed to initiatives that promote employee engagement, creating a sense of belonging and purpose within our team.
Compensation And Benefits
- Competitive salary with opportunities for additional bonus compensation.
- Access to an inviting office space featuring communal areas designed for collaboration.
- Wellness initiatives such as yoga and meditation classes.
- Complimentary snacks and beverages to foster a supportive work environment.
Please submit your resume along with a cover letter that articulates your enthusiasm for this role and details why you are the ideal candidate.
Employment Type: Full-Time
