Remote Administrative Assistant | Part-Time Opportunity

Job Overview

We are seeking a dedicated and detail-oriented Part-Time Administrative Assistant to become an integral part of our remote team. This role offers flexibility and is designed for individuals who are looking to excel in administrative support within a dynamic work environment. The perfect candidate will have a solid background in QuickBooks invoicing and possess experience in managing administrative operations related to transportation contracts and scheduling.

Key Responsibilities

• Generate and dispatch invoices to clients through QuickBooks on a monthly basis or as required.
• Monitor payment statuses and follow up on overdue invoices to ensure timely collections.
• Maintain comprehensive records of all invoicing and payments for accurate financial oversight.
• Engage with school districts to explore potential contracts and bids.
• Oversee student and driver schedules, ensuring optimal shift coverage.
• Timely management and response to emails and phone communications.
• Coordinate meetings, appointments, and other calendar-related events.
• Prepare, maintain, and organize documents, reports, and spreadsheets.
• Assist in managing company files and documentation.
• Provide administrative support to team members on various tasks as necessary.
• Facilitate meetings, accurately record minutes, and draft correspondence including emails, memos, and letters.
• Contribute to company reports and sustain an organized filing system.
• Enhance office processes to boost overall efficiency.
  
  

Required Skills

• Proficient in QuickBooks and adept at financial management.
• Strong capabilities in Microsoft Office applications (Word, Outlook, PowerPoint).
• Exceptional organizational and time management skills, with a demonstrated ability to prioritize and manage multiple tasks effectively.
• Solid computer skills and familiarity with standard office equipment, such as printers and fax machines.
  
  

Qualifications

• High school diploma or GED required; an associate degree or formal administrative training is preferred.
• Prior experience in an administrative capacity is highly desirable.
  
  

Career Growth Opportunities

Joining our team presents a unique opportunity for professional growth and development. We are committed to fostering a collaborative environment where you can enhance your skills and advance your career.

Company Culture And Values

Our organization prides itself on reliability and a detail-focused approach. We cultivate a supportive atmosphere where each team member plays a vital role in our collective success. The flexibility of remote work arrangements ensures a healthy work-life balance for all employees.

Employment Type: Part-Time