Managing Partner Administrative Assistant

Job Overview

We are actively seeking a dedicated and professional Executive Assistant to support the Managing Partner in the seamless operation of daily activities. This role is crucial in managing a variety of administrative functions, fostering efficient communication, and upholding the highest standards of confidentiality.

Key Responsibilities

• Efficiently organize and maintain the calendar of the Managing Partner, including scheduling meetings and arranging travel.
• Manage correspondence, covering emails and phone calls, guaranteeing prompt and professional replies.
• Coordinate travel logistics for the Managing Partner and provide assistance with travel needs for staff as required.
• Regularly review and update the calendar with meetings, one-on-one sessions, and events.
• Color-code and monitor the Managing Partner’s Time Study on a monthly basis.
• Prioritize recruitment efforts by adeptly scheduling appointments on the calendar.
• Handle sensitive information with utmost discretion and confidentiality.
• Prepare and distribute weekly updates for the leadership team.
• Compile and disseminate monthly production reports.
• Organize and track details for financial security planning contests and manage other agency contests as necessary.
• Serve as the primary planner for firm events, overseeing all logistical elements, including major meetings and conferences.
• Provide ad-hoc assistance to C-Suite executives.
• Maintain accurate records for team meetings.
• Collaborate in supporting firm initiatives, including Diversity, Equity, and Inclusion (DEI) programs.
• Engage in the firm's Culture and Philanthropy programs.
• Coordinate the firm's annual golf outing.
  
  

Required Skills

• Proficient in Microsoft Office and possess strong computer skills.
• Exceptional interpersonal and communication skills, both written and verbal.
• Strong organizational abilities with a proven capability to multitask.
• Sound judgment and a commitment to confidentiality.
• Initiative and capacity to make independent decisions.
• Comfortable interacting with individuals across all levels of the organization.
  
  

Qualifications

• Bachelor's degree in business or a related discipline, or an equivalent combination of education and relevant experience.
• 3-5 years of experience providing support to executive-level professionals.
  
  

Career Growth Opportunities

This position offers numerous opportunities for professional advancement through active participation in firm initiatives, as well as involvement in events that enhance skills in leadership and teamwork.

Company Culture And Values

Our work environment is dynamic and collaborative, emphasizing effective communication and discretion. We value teamwork and are committed to Diversity, Equity, and Inclusion (DEI) initiatives while supporting philanthropic activities.

If you are a proactive and organized individual eager to make a significant impact in a fast-paced setting, we invite you to apply!

Employment Type: Full-Time