Personal & Executive Assistant to CEO

Job Overview

Join our dynamic Managed Service Provider as an Executive/Personal Assistant to the CEO, where you will play a pivotal role in supporting executive leadership while balancing both professional and personal responsibilities. This position is perfect for a meticulous and proactive individual who thrives in a fast-paced environment and is dedicated to ensuring the seamless operation of executive functions.

Key Responsibilities

• Act as the primary liaison among executives, team members, clients, and external partners.
• Ensure the CEO is promptly informed of critical matters through timely and accurate communication.
• Manage the CEO’s calendar, coordinate meetings, and facilitate travel arrangements and itineraries.
• Draft and refine correspondence, presentations, and various documents on behalf of the CEO.
• Organize and maintain comprehensive filing systems for documents and resources.
• Conduct research and perform data analysis to prepare insightful reports and documents.
• Oversee the CEO’s personal engagements, including travel, appointments, and other commitments.
• Handle confidential information with the utmost discretion and security.
• Prepare essential financial statements, memos, invoices, and reports.
• Assist with basic bookkeeping responsibilities.
• Enhance internal communication by coordinating announcements and managing meetings.
• Accurately record meeting minutes and distribute them to relevant stakeholders.
• Track project timelines and follow up on deadlines to ensure timely delivery.
• Represent the CEO at meetings and events as required.
  
  

Required Skills

• Exceptional organizational and time management skills.
• Strong decision-making abilities and meticulous attention to detail.
• Excellent interpersonal skills that promote relationship-building with various stakeholders.
• Proficient verbal and written communication skills.
• Capacity to anticipate needs and act independently on given tasks.
  
  

Qualifications

• Demonstrable experience as an Executive or Personal Assistant, or in a similar capacity supporting senior executives.
• Strong aptitude for managing multiple priorities and coordinating administrative activities.
• Highly organized, detail-oriented, and skilled in multitasking and follow-up.
• Proficiency in Microsoft Office Suite and familiarity with communication tools.
• Knowledge of office management systems and procedures is essential.
  
  

Career Growth Opportunities

This position offers significant opportunities for professional development and growth, allowing you to gain valuable experience while working closely with industry leaders and innovative technologies.

Company Culture And Values

We are dedicated to fostering an environment rooted in love, respect, and excellence, where every team member is valued, supported, and encouraged to contribute to both personal and professional success.

Compensation And Benefits

• Competitive salary range of \(45,000.00 - \)55,000.00 per year.
• Comprehensive benefits package including 401(k) with matching, health and dental insurance, health savings account, paid time off, and retirement plan.
• Flexible working hours to accommodate the CEO's schedule.
  
  

We welcome applications from motivated individuals eager to join a collaborative team that prioritizes exceptional support and continuous improvement.

Employment Type: Full-Time