What are the responsibilities and job description for the Program Analyst / Event Planner position at Get It - Hospitality?
Event Planner / Program Analyst
Overview
We are actively seeking a dedicated and detail-oriented Event Planner / Program Analyst to join our team, supporting the Federal Government in the planning and execution of conferences and events both within the DC Metro Area and nationwide. In this dual-role position, you will be instrumental in crafting exceptional events that align with the organization's strategic objectives while also fulfilling essential program management responsibilities.
Key Responsibilities
As the Event Planner, you will be tasked with:
This role offers a significant pathway for professional advancement, allowing you to further develop your expertise in event planning and project management while broadening your professional network within the government sector.
Company Culture And Values
Our organization promotes a collaborative environment where contributions are valued, fostering strong professional relationships and commitment to excellence in all endeavors.
Compensation And Benefits
We are dedicated to providing a competitive compensation package reflective of each candidate's unique skills and experience, with a salary range of \(90,000 - \)110,000, determined by relevant work experience, qualifications, and other factors.
Employment Type: Full-Time
Overview
We are actively seeking a dedicated and detail-oriented Event Planner / Program Analyst to join our team, supporting the Federal Government in the planning and execution of conferences and events both within the DC Metro Area and nationwide. In this dual-role position, you will be instrumental in crafting exceptional events that align with the organization's strategic objectives while also fulfilling essential program management responsibilities.
Key Responsibilities
As the Event Planner, you will be tasked with:
- Managing comprehensive logistics for events, including venue selection and overall meeting execution, ensuring all elements from webcasting to facilitation are in place for success.
- Collaborating closely with venue Event Coordinators regarding logistical arrangements and space configurations to facilitate seamless event operations.
- Engaging with clients to ascertain event objectives and budgetary constraints.
- Utilizing your expertise in government event management to enhance client experiences and outcomes.
- Coordinating the distribution of printed materials such as name tags and briefing documents to attendees.
- Identifying and negotiating with service providers to secure necessary event resources and amenities.
- Overseeing room layouts to optimize program delivery and participant safety.
- Serving as the primary Point of Contact for all event-related inquiries.
- Leading strategic planning sessions with minimal supervision.
- Preparing and managing Requests for Proposals (RFPs) and tracking their response.
- Anticipating logistical needs for attendees and events.
- Ensuring quality control through vendor negotiations and contract reviews.
- Designing invitations and managing the registration process.
- Maintaining registration platforms and generating regular reports.
- Handling travel requests, arrangements, and correspondence as needed.
- Providing high-quality customer service and problem-solving support.
- Processing final invoices and maintaining precise records using Excel.
- Monitoring project status, data management, and financial compliance in accordance with Department of Energy guidelines.
- Supporting annual work package planning and ensuring timely project integration.
- Coordinating funding adjustments and baseline changes throughout the fiscal year.
- Liaising with financial representatives and project managers across various DOE programs and partners.
- Addressing critical inquiries from DOE-ID and DOE-NE representatives.
- Conducting expert-level reviews of management products and interfacing with financial personnel on DOE matters.
- A Bachelor’s Degree in Marketing or a related field.
- A minimum of 5 years' experience in event planning and public relations.
- Exceptional interpersonal skills, exhibiting professionalism in all interactions.
- Proven project management capabilities, adept at juggling multiple priorities.
- Proficiency in Microsoft Office 365 applications, including Word, PowerPoint, Excel, and Outlook, as well as familiarity with Microsoft Teams and Zoom.
- Knowledge of Federal Travel Regulations (FTR).
- Experience with Eventbrite and Cvent for event management.
This role offers a significant pathway for professional advancement, allowing you to further develop your expertise in event planning and project management while broadening your professional network within the government sector.
Company Culture And Values
Our organization promotes a collaborative environment where contributions are valued, fostering strong professional relationships and commitment to excellence in all endeavors.
Compensation And Benefits
We are dedicated to providing a competitive compensation package reflective of each candidate's unique skills and experience, with a salary range of \(90,000 - \)110,000, determined by relevant work experience, qualifications, and other factors.
Employment Type: Full-Time
Salary : $90,000 - $110,000
