Remote Account Coordinator | WFH

Job Title: Account Coordinator - Remote | WFH

Location: San Antonio, Texas

Direct Reports: Director of Sales, Texas; Senior Account Executive, San Antonio

Overall Report: SVP of Global Sales, President

About Us

We are a distinguished destination management company with a legacy of over 35 years in the hospitality sector. Our expertise lies in orchestrating unforgettable, high-touch events for top-tier corporations and travel enterprises. We pride ourselves on delivering exceptional client service, leveraging deep industry knowledge, logistical mastery, and innovative strategies to create standout experiences.

Position Overview

We are on the lookout for a motivated and detail-oriented Account Coordinator to enhance our team. This role is ideal for recent college graduates who possess outstanding organizational abilities. As an Account Coordinator, you will play a critical role in transforming leads into sales through the development of compelling proposals, presentations, and site itineraries. This remote position, based in San Antonio, combines the flexibility of home-based work with the collaborative spirit of our dynamic team.

Key Responsibilities

• Collaborate with the sales team to craft captivating and persuasive proposals.
• Conduct research to identify new venues and activities within the San Antonio region.
• Design and manage site itineraries, ensuring smooth operations for the Sales team.
• Coordinate internal programs that align with our business development initiatives for hotel partners.
• Oversee the inventory of client and hotel gifts, liaising with vendors as necessary.
• Organize quarterly sales initiatives, including promotional blitzes and client appreciation events.
• Stay informed about industry trends, local developments, and innovative offerings to enhance our services.
• Participate in internal training sessions for continuous skill enhancement.
• Maintain precise documentation within established databases and business files.
• Prepare and submit reports related to our business operations within in-house hotels.
• Update manuals and communicate significant updates or issues with supervisors.
• Assist with various program operations as directed by the Director of Sales and Executive team.
• Support the Sales team with proposal drafting, vendor outreach, and pricing strategies.
• Follow organizational guidelines and dress codes as mandated.
• Assist in preparing, coding, and processing vendor invoices for payment.
• Act as a liaison for client inquiries, schedule meetings, and manage electronic filing.
• Engage with a variety of administrative tasks as the role evolves.
  
  

Qualifications

• Entry-level to mid-level experience, preferably with 1-2 years in sales or coordination.
• Demonstrated experience in proposal writing or event management, with a preference for candidates possessing DMC experience.
• Exceptional organizational capabilities and a strong attention to detail are essential.
• Excellent written and verbal communication skills.
• Ability to listen attentively and articulate ideas confidently in meetings with decision-makers.
• A proactive work ethic combined with meticulous record-keeping skills.
• Proven ability to manage multiple tasks effectively and prioritize workloads.
• A creative mindset with proficiency in visual presentation tools such as PowerPoint and Canva.
• Comfort in working independently while fostering teamwork.
• Willingness to adapt to a schedule that may require evening and weekend engagements.
  
  

Career Growth Opportunities

Our environment promotes professional development through internal training sessions and opportunities to collaborate with seasoned professionals in the field. Your growth and advancement are prioritized as you gain valuable experience and skills within the industry.

Compensation And Benefits

• Competitive base salary
• Performance-based bonuses and incentives
• Company-provided computer and mobile phone
• Health, dental, and vision plans (employee-paid with employer contributions)
• Employer-paid life insurance, accident insurance, and both short-term and long-term disability insurance
• Paid holidays and personal days
• Paid volunteer time off
  
  

Work Authorization

Candidates must possess authorization to work in the United States without requiring Visa support.

Commitment To Diversity

We are proud to be an equal opportunity employer, celebrating diversity and ensuring that all employees are treated with respect and fairness. We believe that varied perspectives lead to innovation and contribute positively to our workplace culture. We are dedicated to fostering an inclusive environment for all.

Join us in a role that champions creativity, collaboration, and personal growth as we continue to craft unforgettable events!

Employment Type: Full-Time