What are the responsibilities and job description for the Remote Conference Coordinator position at Get It - Hospitality?
Conference Coordinator - Remote
Job Overview
We are seeking a highly organized and detail-oriented Conference Coordinator to join our innovative team. In this pivotal role, you will provide essential support for a range of events, including workshops, meetings, conferences, and symposiums. This position allows for remote work while offering exciting travel opportunities for site visits and event execution.
Key Responsibilities
This position offers various avenues for professional development and growth within the event management sector, allowing you to further enhance your skills and advance your career.
Why Join Us?
Job Overview
We are seeking a highly organized and detail-oriented Conference Coordinator to join our innovative team. In this pivotal role, you will provide essential support for a range of events, including workshops, meetings, conferences, and symposiums. This position allows for remote work while offering exciting travel opportunities for site visits and event execution.
Key Responsibilities
- Oversee and maintain online file systems for all designated events.
- Facilitate event registration and ensure a premier customer service experience for attendees.
- Efficiently manage the processing of vendor invoices.
- Collect and maintain accurate records of client invoice data.
- Coordinate travel, lodging, and reimbursement requests.
- Conduct quality assessments on event materials.
- Manage communication with clients and other stakeholders.
- Provide on-site support during events.
- Offer assistance for virtual and hybrid events.
- Organize and manage client webinars.
- Compile comprehensive summary notes from all planning meetings, both client and internal.
- Proficient in virtual meeting platforms such as Zoom and MS Teams.
- Exceptional organizational skills with meticulous attention to detail.
- Strong command of Microsoft Office 365 Suite.
- Understanding of Federal Travel Regulations (FTR) is advantageous.
- Excellent customer service and interpersonal skills.
- Ability to handle multiple projects and deadlines simultaneously.
- Bachelor's degree in Event Management, Hospitality Management, Business Administration, or a related field.
- A minimum of three years of experience in conference planning and management, with a preference for experience in both government and corporate sectors.
- Willingness to travel up to 25% of the time for site visits and event execution.
This position offers various avenues for professional development and growth within the event management sector, allowing you to further enhance your skills and advance your career.
Why Join Us?
- Benefit from a flexible, remote work environment.
- Collaborate with diverse events and clients.
- Gain valuable experience in a reputable organization known for its commitment to excellence in event management.
