Remote Part-Time Administrative Assistant | WFH

Job Title: Part-Time Administrative Assistant

Overview

We are pleased to present an exciting opportunity for a Part-Time Administrative Assistant to become a valuable member of our dynamic team. If you are driven by collaboration, innovation, and a commitment to excellence, we invite you to apply and contribute to our mission.

About Us

We are a premier manufacturer in the electric motor winding and assembly equipment sector, boasting over five decades of expertise. Our dedication to advancing the electrification movement across various industries positions us as a leader in providing sophisticated manufacturing solutions tailored to our clients’ needs. We pride ourselves on upholding core values of quality, safety, functionality, and cost-effectiveness, fostering robust relationships with both customers and partners.

Position Details

• Work Schedule: Approximately 3-4 hours per day, 4 days per week.
• Location: Primarily onsite, with flexibility for remote work as necessary.
  
  

Key Responsibilities

• Deliver administrative support to the Senior Leadership Team (SLT).
• Oversee administrative tasks and high-visibility projects as assigned.
• Cultivate a positive team culture and establish a welcoming environment for the office.
• Organize, coordinate, and provide support for meetings and events, both in-person and virtually.
• Manage logistical arrangements, including itinerary creation and agenda management.
• Document meeting minutes and ensure follow-up actions are clearly communicated.
• Administer SLT email inboxes, assisting in deadline tracking and management.
• Develop presentations and organize documents for meetings.
• Act as liaison for IT requirements, including equipment orders and support.
• Maintain SLT calendars, schedule appointments, and screen calls efficiently.
• Facilitate purchasing, travel authorizations, and reimbursements as needed.
• Support additional administrative units, including accounting and shipping.
• Maintain records and filing systems in accordance with retention policies.
• Provide backup assistance for the front desk and shipping team when required.
• Undertake other duties as assigned.
  
  

Required Skills

• Demonstrated experience as an administrative assistant or in a comparable role.
• Strong comprehension of office management systems and procedures.
• Proficient in Microsoft Office Suite.
• Ability to maintain confidentiality and exercise discretion.
• Excellent project management, time-management, and prioritization capabilities.
• Competence in multitasking and adjusting to shifting priorities.
• Strong judgment and problem-solving skills.
• Eager to learn and advance in a professional capacity.
• Familiarity with contemporary office technology and applications.
• Exceptional verbal and written communication skills.
• Capacity to foster strong relationships with colleagues and vendors.
• Detail-oriented with a commitment to producing high-quality work.
• Consistency in attendance and reliability is crucial.
• Candidates must successfully pass a background check and drug screening.
  
  

Physical Requirements

• Ability to sit for extended durations while working on a computer.
• Occasionally lift up to 15 pounds as required.
  
  

Equal Opportunity Employer

We are devoted to creating a diverse and inclusive workplace where every team member is respected and valued. We welcome applications from candidates of all backgrounds and experiences.

If you are ready to advance your career and be part of a team that champions innovation and collaboration, we strongly encourage you to apply!

Employment Type: Part-Time