Remote Part-time Law Firm Administrator | WFH

Job Overview

We are looking for a proactive and skilled Law Firm Administrator to join our leadership team in a fully remote capacity, based in California. This pivotal role will significantly contribute to the firm’s growth by managing daily operations and ensuring optimal efficiency across non-legal functions. As a vital strategic partner to the CEO and senior leadership, you will play a crucial role in shaping and executing initiatives that drive the firm’s long-term objectives. This position is ideal for individuals passionate about operational excellence and team development within a dynamic legal environment.

Key Responsibilities

• Cultivate a positive, values-oriented culture across the firm.
• Lead and mentor a team of non-attorney staff, focusing on recruitment, onboarding, training, and career development.
• Collaborate with the CEO and leadership team to define and implement strategic initiatives that support business growth.
• Optimize firm-wide operations through the development of scalable systems and processes.
• Ensure compliance with legal and regulatory standards through effective risk management.
• Manage budgeting, financial forecasting, and performance analysis in partnership with the CFO.
• Enhance interdepartmental communication to streamline workflows and improve efficiency.
• Oversee the administration of workflows, case management, and virtual facility management.
• Monitor Key Performance Indicators (KPIs) to track progress towards operational goals.
• Facilitate a positive experience for potential new clients through effective process management.
  
  

Required Skills

• Strong leadership capabilities, with a proven history of motivating and developing teams.
• Excellent interpersonal skills, adept at managing conflict and fostering trust.
• Strong project management abilities, capable of juggling multiple priorities.
• Comprehensive knowledge of legal office procedures and document management systems.
• Unwavering integrity, professionalism, and confidentiality.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to adapt to and implement new technologies effectively.
• Strong client service orientation with outstanding verbal and written communication skills.
• Proficient in Microsoft Office Suite.
• Fluent in English, both written and verbal.
  
  

Qualifications

• High school diploma is required; a bachelor's degree is preferred.
• A Certified Legal Manager (CLM) designation is strongly preferred.
• Minimum of 7 years of experience in law firm administration or law office operations management.
• At least 3 years of supervisory experience leading a legal team of 10 or more employees.
• 3 years of experience in Human Resources, encompassing recruitment and hiring processes.
• Proven experience in managing budgets exceeding $5 million.
• Experience in small to mid-sized organizations, emphasizing operational efficiency.
• Prior experience in remote-first work environments is advantageous.
  
  

Career Growth Opportunities

This position provides the opportunity to lead and manage a non-attorney team while driving mentorship and professional development initiatives. The firm is committed to enhancing employee engagement and ensuring ongoing growth opportunities aligned with the organization’s values.

Company Culture And Values

The firm champions a positive, values-driven culture that emphasizes collaboration, mentorship, and professional advancement. There is a strong focus on aligning team efforts with company goals, fostering an environment that promotes both individual and organizational growth.

Employment Type: Full-Time