What are the responsibilities and job description for the Office Manager position at Get Set Go Health & Wellness Company, LLC?
Get Set Go Health & Wellness Company, LLC is a dedicated therapy practice committed to providing compassionate and professional mental health services. We are seeking a highly organized and empathetic Office Manager to ensure the smooth daily operations of our practice, support our therapists, and create a welcoming environment for clients.
Position Overview:
The Office Manager will oversee administrative and operational functions, requiring strong communication, organizational, and interpersonal skills. The ideal candidate will be mission-driven and dedicated to contributing to our organization's success.
Key Responsibilities:
- Manage electronic and physical client records while ensuring confidentiality and compliance with privacy regulations.
- Provide administrative support.
- Answer and direct phone calls and emails professionally and promptly.
- Assist with scheduling appointments, meetings, and events.
- Maintain and update both physical and digital filing systems.
- Oversee office organization, including ordering supplies, managing equipment, and ensuring cleanliness.
- Coordinate office-related services with external partners.
- Develop and maintain office policies and procedures.
- Assist in recruiting and onboarding new employees and volunteers.
- Maintain employee records and support HR functions as needed.
- Manage time and attendance records and leave requests.
- Assist with basic financial tasks such as invoicing and record-keeping.
- Plan and coordinate events, meetings, and training sessions.
- Prepare meeting agendas, take minutes, and distribute relevant materials.
- Work directly with the Executive Director.
- Perform other duties as assigned.
Qualifications:
- High school diploma or equivalent required; additional education in business administration or related field preferred.
- Proven experience in office management, administrative support, or a similar role in a healthcare or therapy setting.
- Strong interpersonal and communication skills with an empathetic, client-focused approach.
- Excellent organizational and multitasking abilities.
- High attention to detail and accuracy in handling confidential information.
- Proficiency in MS Office (Word, Excel, Outlook) and relevant software applications.
- Familiarity with insurance billing and documentation in a healthcare setting.
- Commitment to fostering a compassionate and welcoming atmosphere.
Preferred Qualifications:
- Experience working in a nonprofit organization.
- Experience with substance abuse programs.
- Team-oriented, flexible, creative, and dedicated to youth development.
- Ability to establish professional boundaries while providing supportive services.
- Experience working with culturally diverse communities and families with cultural sensitivity.
- Strong verbal and written communication skills.
- Ability to manage the company’s social media presence.
- Must be at least 18 years old and a U.S. citizen or lawful permanent resident.
- Valid state driver’s license, satisfactory driving record, and reliable transportation.
Additional Requirements:
- Must be willing to undergo a criminal background check.
- Self-motivated, accountable, and able to work independently and as part of a team.
- Ability to work under pressure and meet deadlines.
How to Apply:
All qualified individuals are encouraged to apply. Get Set Go Health & Wellness Company, LLC is an equal opportunity employer and does not discriminate based on race, color, national origin, sex, sexual orientation, gender identity, disability, age, religion, veteran status, or marital status.
Join our team and help make a meaningful impact in mental health and wellness!
Job Type: Full-time
Pay: $15.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $15
