What are the responsibilities and job description for the Receptionist position at GEx Search?
This role is the first person in the Firm to welcome and assist any guests visiting the office and also provides assistance in streamlining operations. We are looking for applicants that are energized, have a pleasant personality, and ready to take initiative and assist in any way possible! The ideal candidate will have at least one to three years of experience, preferably in a law firm setting. Bilingual candidates highly preferred. Please see below for more details!
Duties and Responsibilities:
Answering, screening, and forwarding phone calls in a professional manner.
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate attorney/legal assistant or member of the Firm by maintaining employee and department directories.
Validate parking for guests.
Ensure reception area is tidy and presentable.
Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation.
Provide basic and accurate information in-person and via phone/email.
Update calendar and schedule meetings.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor sign-in sheet/electronic logbook, issue visitor badges).
Keep updated records (includes receipts) of office expenses and costs, when applicable.
Receive, sort, and distribute daily mail/deliveries.
Perform other clerical tasks such as scanning, copying, and filing.
Assist with Office Services Responsibilities on an as-needed basis.
Ensure the reception area and conference rooms are organized and well-maintained.
Make coffee for the client (applicable offices).
