What are the responsibilities and job description for the Accounts Receivable Specialist position at Ghirardelli Chocolate Company?
Bring your passion for change and out of the box thinking to help our team become the #1 Premium Chocolate Company in America.
In the role of Accounts Receivable Specialist, you will be responsible for performing a variety of analysis, billing, and collection-related functions while also driving the billing close and providing administrative support to other areas of the Accounting team.
Requirements:
- Manage (own) the daily invoicing process and lead communication with cross-functional teams to resolve billing discrepancies.
- Responsible for intercompany invoicing, ensuring posting to the appropriate GL accounts and reconciliation with other entities.
- Review and analyze return documents and apply credit memos and freight claims, to ensure correct Net Trade Sales (NTS) are recorded.
- Responsible for the posting of trade settlements and their reconciliation with other systems in order to ensure data and system integrity.
- Investigate overdue trade receivable and report on collection efforts.
- Work with customers and our Sales team to secure payments, which includes performing research, working to resolve issues with OS&D and/or pricing, and arranging payment plans, when needed.
- Leads customer communications regarding invoices, proof of deliveries, aging reports, etc.
- Manages changes to customer data base to maintain and communicate accurate customer information for billing and collections purposes.
- Maintain tax exempt resale certificate files for compliance with rules and regulations.
- Manage the monthly billing close and liaise with cross-functional teams to ensure all orders shipped during the closing period are complete and accurately recorded.
- Compile various month-end reports and process journal entries, as needed.
- Lead calculation of monthly base commission for broker partners.
- In charge of cross-functional reporting and analysis requests.
- Provide and coordinate information requests regarding AR projects, company/department objectives, and external audits.
- Support customer deduction review, dispute and collection process.
Compensation: $60,830 - $76,064 / year
Salary : $60,830 - $76,064
