Accounts Receivable Specialist

Description

  Manages invoices, tracks payments, and ensures timely collections, while also maintaining accurate records. 

• Collections: 
• Monitor the firm’s accounts receivable and identify overdue accounts. 
• Contact customers with overdue accounts and attempt to either collect the overdue amount or negotiate a payment plan to collect it in installments. 
• Lead meeting with sales team to address collection issues. 
• Use credit bureau data, post office information, internet searches and other tools to try to locate customers who have moved or changed phone numbers. 
• Maintain records of contacts and attempted contacts with delinquent account customers as well as records of any payments collected from the customer. 
• Resolve customer issues and complaints concerning billing. 
• Following up with clients on outstanding invoices.? 
• Submit regular reports on the status of unpaid accounts and any repayment progress. 
• Invoice Management: 
• Generating and issuing invoices to clients timely.? 
• Payment Processing: 
• Monitoring incoming payments and ensuring they are applied correctly.? 
• Reconciling payments to invoices.? 
• Addressing payment discrepancies and resolving issues.? 
• Record Keeping: 
• Maintaining accurate and up-to-date client records.  
• Keeping accounts receivable records up-to-date.  
• Potentially involved in credit management, assessing creditworthiness, and setting credit limits.? 
• Reporting and Analysis: 
• Generating reports on accounts receivable.  
• Analyzing payment histories and trends.  
• Other Duties: 
• May assist with month-end closing activities related to accounts receivable

Requirements

•  Speaking and listening skills 
• Multi-tasking and time management skills 
• Prioritization skill 
• Ability to work independently 
• Strong attention to detail but also have a desire to understand the big picture  
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.   
• Ability to write routine reports and correspondence.   
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.   
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.   
• Ability to deal with problems involving several concrete variables in standardized situations 
• Must be able to effectively communicate with all levels of personnel. 
• Ability to effective and efficiently utilize company software in support of job requirements. 

• High school graduate with two to three years’ work experience.   
• Two to Four years' experience handling the job responsibilities outlined above.  

Salary : $28 - $32