What are the responsibilities and job description for the Accounts Payable Clerk position at GHK?
JOB DESCRIPTION
Shift: Monday to Friday 7 am to 3pm
Interview: Onsite Interview
Ideal candidate:
- Attention to detail - Resource will be working with a lot of manual paperwork and will need to accurately match data between quantities and PO
- Familiar with a PO process
SUMMARY
The Clerk will perform clerical duties and ensure accuracy of financial records. This position is responsible for the timely processing of vendor invoices and will work to help support the Warehouse team with day to day activites.
Principal Duties and Responsibilities:
- Answer shipping/receiving phone
- Direct drivers for shipments and deliveries, this may include logging in trucks and locking them out for loading/unloading
- Compares identifying information and counts, weights, or measures items of incoming or outgoing shipments to verify shipments against bills of lading, invoices, orders, or other records.
- Creates bill payment packets and reconcile to the accounting software
- Verify and investigate discrepancies by reconciling vendor accounts and monthly statements.
- Respond to vendors looking for payment status
- Accurately update spreadsheets and inventory management software for inbound and outbound shipments
- Print BOL for outbound shipments
- Manage cargo pickup log
- Process freight and other non-inventory billing
- Collaboration with procurement team regarding inbound deliveries; may include delivery date confirmation and schedule update
- Maintain new empty drum inventory; includes inventory transfers from 3rd party warehouse
- Process customer invoicing
- Filing
- Participates in safety, quality, security, and housekeeping programs as established within the plant
- Perform other duties as assigned
SKILLS AND ABILITIES
The employee should hold the following abilities:
- Must work well and foster different perspectives and opinions in team environment
- Must be able to read, write, and speak English
- Must be able to understand verbal and written instructions
- Must possess strong communication and organizational skills
- Must have the ability to multi-task
- Must be able to work independently
- Must have to ability to do basic mathematical calculations
- Must be able to maintain a safe and clean work environment
- Must be able to comply with all safety/work/procedures, rules and regulations
- Must be able to work in a fast-paced environment while meeting established productivity and accuracy standards
EDUCATION AND/OR EXPERIENCE
The employee should have the following:
- Minimum high school diploma or equivalent is required
- 2 years of clerical type work experience
- Experience with a business system / ERP / MRP system
Job Type: Contract
Pay: $22.00 - $24.00 per hour
Expected hours: 40 per week
Schedule:
- Day shift
- Monday to Friday
Experience:
- Clerical: 2 years (Required)
- ERP or MRP: 1 year (Required)
Ability to Commute:
- Cortland, IL 60112 (Required)
Work Location: In person
Salary : $22 - $24
