Executive Coordinator

Description

Summary

This position will support our Vice President, Communications and External Relations and Director, Advancement. With supporting our two Executives in the Communications Division, this position will have a focus on public policy and fundraising. In alignment with Gift of Life Michigan’s core purpose and core values, the Executive Coordinator is the principal administrative support for the assigned Senior Leader(s), such as schedule coordination, communication assignments, report writing, travel and meeting planning, and other supporting tasks.

Duties & Responsibilities

The following job duties and responsibilities are stated in broad terms and not intended to be inclusive.  Those in bold are essential duties of the position:

• Provide administrative support such as maintaining the Senior Leader(s)’ calendar, correspondence, expense reports, travel arrangements, report writing, open and prioritize mail and faxes, schedule meetings and prepare meeting notes and minutes.
• Plan, schedule, and coordinate conference calls and off-site and on-site meetings.
• Primary meeting recorder for assigned board, committee, and division meetings. 
• Systematically maintain current board and committee records, including filing and archiving documents.
• Serve as principal administrator for assigned boards and committees in the online board portal.  Maintain an accurate calendar of meetings, resources/materials, and board/committee membership, facilitate access to board and committee materials and provide training as needed.
• Serve as the department support for software programs, audio visual equipment, office systems and other shared resources.
• Serve as department support for software programs, audio visual equipment, office systems, and other shared resources.
• Provide coverage for office assistant positions, as needed.
• Assist in training of administrative support personnel, when requested.
• Support tasks for the assigned department, as instructed by senior leader.
• Perform other duties as assigned.

Qualifications

Education and/or Experience

Required

• High school diploma or equivalent.
• Five years’ progressively responsible administrative work experience

Preferred

• Some college course work in business administration.
• Prior experience in a healthcare organization, transplant center, or organ/tissue procurement organization.

Knowledge, Skills, and Abilities (KSA)

• Written and verbal fluency in English.
• Ability to exercise initiative, critical thinking, and problem-solving.
• Proficiency with Microsoft Office programs, including Outlook and Teams and other technology systems used in business operations.
• Strong organizational skills and ability to manage multiple and competing priorities.
• Demonstrate attention to detail.

• Ability to work independently, under minimal supervision. 
• Strong written and verbal communications skills. 
• Strong interpersonal skills. 
• Concentrate and function with frequent distractions and interruptions. 
• Use standard office equipment.
• Ability to work in a fast-paced environment. 

Organizational Culture Expectations

• Demonstrate the competencies of Professional, Determined and Compassionate.
• Maintain a motivated and positive attitude.
• Support an inclusive work environment.
• Ability to successfully collaborate and work as a member of an interdisciplinary team.
• Actively seek improvements.
• Always maintain a safe working environment and use of Universal Precautions.
• Maintain appropriate level of confidentiality in all areas dealing with sensitive, protected, and confidential information.

Salary : $65,000 - $70,000