What are the responsibilities and job description for the Courtroom Clerk Technician position at Gila, County of (AZ)?
JOB
The purpose of this position is to perform a wide variety of responsible, legal, clerical and administrative activitiesin recording and document processing of court proceedings for the Gila County Superior Court. Provides theofficial record of court activities and assists in the clerk's office performing a variety of pre-court preparation andpost-courtroom activity follow-up. Incumbents in this position work more independently on an expanded variety of assigned duties which include operation of the Audio Digital Recording System.
EXAMPLE OF DUTIES
SUPERVISORY RESPONSIBILITIESThis position does not supervise other employees. ESSENTIAL DUTIES AND RESPONSIBILITIESTIME SPENTRecords and transcribes dictation at court proceedings. Issues jail releases, warrants and confidential orders. Assists in training new courtroom clerks.35%Prepares, processes and certifies copies. Summarizes and types court proceedings in minute entry form. Keeps records of matters taken under advisement to assure judge's ruling within time limitations set by law.35%It is the responsibility of the Courtroom Clerk Technician to take custody of and mark exhibits that come into evidence; the case is monitored and exhibits are dispositional at the appropriate time. A required packet of court documentation is prepared by the Courtroom Clerk for all defendants in which a term of imprisonment has been imposed. The Courtroom Clerk Technician may also be required to take direct dictation from a Judge to prepare necessary orders. Performs bailiff duties when necessary.10%Distributes court orders to parties entitled to notice and issues arrest warrants at the court's direction. Manages person demographics in the Case Management System. Oversees the Online Minute Entry Access (OMEA) transmission function which allows for the public display of minute entries on the Supreme Court website. Assists in the research and preparation of statistical reports.10%Performs other clerical duties as needed including docketing and filing of court documents and assists in the preparation of closed cases for record retention. Completes 16 hours of mandatory continuing education.10%Performs other duties as assigned.BUDGET RESPONSIBILITIESThis position has no responsibility over any types of budget.PROJECT RESPONSIBILITIESThis position does not have project responsibilities.ORAL COMMUNICATION DUTIESThis position explains County procedures or processes, trains colleagues and responds to public inquiries.WRITTEN COMMUNICATION DUTIESThis position creates or edits documents, internal memos, emails and documents for public release.INTERACTIONS WITH THE GENERAL PUBLICInteracts regularly with the general public, external contacts such as vendors, bankers, attorneys or other professionals, and other Institutions, over the telephone, by email, and/or in person. INTERACTIONS SPECIFICALLY WITH CUSTOMERSRegularly (More than 55% but less than 70% in a year)
SUPPLEMENTAL INFORMATION
KNOWLEDGE REQUIREDClerical, customer and personal service, production and processing, English language and composition, law and government, legal terminology and automated court case management systems.SKILLS REQUIREDActive listening, journalist writing, public speaking (large groups), problem recognition, time management, multitasking, typing and data entry, shorthand/speed writing, taking and transcribing dictation.ABILITIES REQUIREDFully and quickly comprehend spoken words, focus, multi-task, read and write at professional level, maintain calmdemeanor in stressful situations, requires flexibility and requires confidentiality. PHYSICAL DEMANDSOccasionally stands to present.Routinely lifts under 10 lbs. of work related materials. Requires dexterity for keyboard operation constantly; requires dexterity for special machines occasionally.Incumbents in this position may be required to occasionally walk; routinely bend.Constantly sitting to complete reports, records, data entry and other court files.WORK ENVIRONMENTIncumbents in this position regularly spends time in office environment; occasionally spends time in courtrooms, classroom(s) and in automobile.SAFETY RISK EXPOSUREIncumbents in this position are exposed to safety risk; may become exposed to rare physical danger, rare chemical hazards, rare bloodborne pathogens.PROTECTIVE GEAR & SAFETY MANUALSIncumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.CONSEQUENCES OF ERRORPotential errors can result in unfavorable public perceptions and legal ramifications.
The purpose of this position is to perform a wide variety of responsible, legal, clerical and administrative activitiesin recording and document processing of court proceedings for the Gila County Superior Court. Provides theofficial record of court activities and assists in the clerk's office performing a variety of pre-court preparation andpost-courtroom activity follow-up. Incumbents in this position work more independently on an expanded variety of assigned duties which include operation of the Audio Digital Recording System.
EXAMPLE OF DUTIES
SUPERVISORY RESPONSIBILITIESThis position does not supervise other employees. ESSENTIAL DUTIES AND RESPONSIBILITIESTIME SPENTRecords and transcribes dictation at court proceedings. Issues jail releases, warrants and confidential orders. Assists in training new courtroom clerks.35%Prepares, processes and certifies copies. Summarizes and types court proceedings in minute entry form. Keeps records of matters taken under advisement to assure judge's ruling within time limitations set by law.35%It is the responsibility of the Courtroom Clerk Technician to take custody of and mark exhibits that come into evidence; the case is monitored and exhibits are dispositional at the appropriate time. A required packet of court documentation is prepared by the Courtroom Clerk for all defendants in which a term of imprisonment has been imposed. The Courtroom Clerk Technician may also be required to take direct dictation from a Judge to prepare necessary orders. Performs bailiff duties when necessary.10%Distributes court orders to parties entitled to notice and issues arrest warrants at the court's direction. Manages person demographics in the Case Management System. Oversees the Online Minute Entry Access (OMEA) transmission function which allows for the public display of minute entries on the Supreme Court website. Assists in the research and preparation of statistical reports.10%Performs other clerical duties as needed including docketing and filing of court documents and assists in the preparation of closed cases for record retention. Completes 16 hours of mandatory continuing education.10%Performs other duties as assigned.BUDGET RESPONSIBILITIESThis position has no responsibility over any types of budget.PROJECT RESPONSIBILITIESThis position does not have project responsibilities.ORAL COMMUNICATION DUTIESThis position explains County procedures or processes, trains colleagues and responds to public inquiries.WRITTEN COMMUNICATION DUTIESThis position creates or edits documents, internal memos, emails and documents for public release.INTERACTIONS WITH THE GENERAL PUBLICInteracts regularly with the general public, external contacts such as vendors, bankers, attorneys or other professionals, and other Institutions, over the telephone, by email, and/or in person. INTERACTIONS SPECIFICALLY WITH CUSTOMERSRegularly (More than 55% but less than 70% in a year)
SUPPLEMENTAL INFORMATION
KNOWLEDGE REQUIREDClerical, customer and personal service, production and processing, English language and composition, law and government, legal terminology and automated court case management systems.SKILLS REQUIREDActive listening, journalist writing, public speaking (large groups), problem recognition, time management, multitasking, typing and data entry, shorthand/speed writing, taking and transcribing dictation.ABILITIES REQUIREDFully and quickly comprehend spoken words, focus, multi-task, read and write at professional level, maintain calmdemeanor in stressful situations, requires flexibility and requires confidentiality. PHYSICAL DEMANDSOccasionally stands to present.Routinely lifts under 10 lbs. of work related materials. Requires dexterity for keyboard operation constantly; requires dexterity for special machines occasionally.Incumbents in this position may be required to occasionally walk; routinely bend.Constantly sitting to complete reports, records, data entry and other court files.WORK ENVIRONMENTIncumbents in this position regularly spends time in office environment; occasionally spends time in courtrooms, classroom(s) and in automobile.SAFETY RISK EXPOSUREIncumbents in this position are exposed to safety risk; may become exposed to rare physical danger, rare chemical hazards, rare bloodborne pathogens.PROTECTIVE GEAR & SAFETY MANUALSIncumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.CONSEQUENCES OF ERRORPotential errors can result in unfavorable public perceptions and legal ramifications.
