What are the responsibilities and job description for the Courtroom Clerk Title IV-D position at Gila, County of (AZ)?
JOB
The purpose of this position is to perform a wide variety of responsible, legal, clerical and administrative activities in recording and document processing in the area of Child Support Enforcement for the Gila County Superior Court. Provides the official record of court activities and assists in the Clerk's office performing a variety of pre-court preparation and post-courtroom activity follow-up. Incumbents work more independently on an expanded variety of assigned duties which includes operation of the Audio Digital Recording System.
EXAMPLE OF DUTIES
SUPERVISORY RESPONSIBILITIES This position does not supervise other employees.ESSENTIAL DUTIES AND RESPONSIBILITIESTIME SPENTRecords and transcribes dictation at court proceedings. Issues jail releases, warrants and confidential orders; assists in training new courtroom clerks. Performs bailiff duties when necessary.25%Prepares, processes and certifies copies. Summarizes and types court proceedings in minute entry form.25%Performs other clerical duties, as needed, including docketing, scanning and filing of court documents, assist in the preparation of closed cases for record retention. Completes mandatory 16 hours of continuing education.25%Distributes court orders to those parties entitled to notice and issues arrest warrants at the court's direction. Manages person demographics in the Case Management System. Performs duties of Bailiff when necessary.15%Gathers statistical data for preparation of the required Certified Public Expenditure Statement for the monthly submission to Arizona Department of Economic Security (for funding). Tracks expenditures of this program budget.10%Performs other duties as assigned. BUDGET RESPONSIBILITIESThis position has no responsibility over any types of budget.PROJECT RESPONSIBILITIESThis position does not have project responsibilities. ORAL COMMUNICATION DUTIESThis position explains County procedures or processes and trains colleagues.WRITTEN COMMUNICATION DUTIESThis position creates or edits documents, internal memos, emails, reports and formal letters.INTERACTIONS WITH THE GENERAL PUBLICInteracts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.INTERACTIONS SPECIFICALLY WITH CUSTOMERSRegularly (More than 55% but less than 70% in a year)
SUPPLEMENTAL INFORMATION
KNOWLEDGE REQUIREDClerical, customer and personal service, production and processing, English language and composition, law and government, legal terminology and automated court case management systems.SKILLS REQUIREDActive listening, journalist writing, public speaking (large groups), problem recognition, time management, multitasking, typing and data entry, shorthand/speed writing, taking and transcribing dictation.ABILITIES REQUIREDFully and quickly comprehend spoken words, focus, multi-task, read and write at professional level, maintain calm demeanor in stressful situations, flexibility and confidentiality. PHYSICAL DEMANDSOccasionally stands to present.Routinely lifts under 10 lbs. of work related materials. Requires dexterity for keyboard operation constantly; requires dexterity for special machines occasionally.Incumbents in this position may be required to occasionally walk and routinely bend.Constantly sitting to complete reports, records, data entry and other court files.WORK ENVIRONMENTIncumbents in this position regularly spends time in office environment; occasionally spends time in courtrooms and in automobile.SAFETY RISK EXPOSUREIncumbents in this position are generally not exposed to safety risk. On rare occasions, incumbents in this position may become exposed to physical danger, chemical hazards and bloodborne pathogens.PROTECTIVE GEAR & SAFETY MANUALSIncumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department. CONSEQUENCES OF ERRORPotential errors can cause inconveniences to other employees, and/or delays in related work areas. Delays of services are possible.
The purpose of this position is to perform a wide variety of responsible, legal, clerical and administrative activities in recording and document processing in the area of Child Support Enforcement for the Gila County Superior Court. Provides the official record of court activities and assists in the Clerk's office performing a variety of pre-court preparation and post-courtroom activity follow-up. Incumbents work more independently on an expanded variety of assigned duties which includes operation of the Audio Digital Recording System.
EXAMPLE OF DUTIES
SUPERVISORY RESPONSIBILITIES This position does not supervise other employees.ESSENTIAL DUTIES AND RESPONSIBILITIESTIME SPENTRecords and transcribes dictation at court proceedings. Issues jail releases, warrants and confidential orders; assists in training new courtroom clerks. Performs bailiff duties when necessary.25%Prepares, processes and certifies copies. Summarizes and types court proceedings in minute entry form.25%Performs other clerical duties, as needed, including docketing, scanning and filing of court documents, assist in the preparation of closed cases for record retention. Completes mandatory 16 hours of continuing education.25%Distributes court orders to those parties entitled to notice and issues arrest warrants at the court's direction. Manages person demographics in the Case Management System. Performs duties of Bailiff when necessary.15%Gathers statistical data for preparation of the required Certified Public Expenditure Statement for the monthly submission to Arizona Department of Economic Security (for funding). Tracks expenditures of this program budget.10%Performs other duties as assigned. BUDGET RESPONSIBILITIESThis position has no responsibility over any types of budget.PROJECT RESPONSIBILITIESThis position does not have project responsibilities. ORAL COMMUNICATION DUTIESThis position explains County procedures or processes and trains colleagues.WRITTEN COMMUNICATION DUTIESThis position creates or edits documents, internal memos, emails, reports and formal letters.INTERACTIONS WITH THE GENERAL PUBLICInteracts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.INTERACTIONS SPECIFICALLY WITH CUSTOMERSRegularly (More than 55% but less than 70% in a year)
SUPPLEMENTAL INFORMATION
KNOWLEDGE REQUIREDClerical, customer and personal service, production and processing, English language and composition, law and government, legal terminology and automated court case management systems.SKILLS REQUIREDActive listening, journalist writing, public speaking (large groups), problem recognition, time management, multitasking, typing and data entry, shorthand/speed writing, taking and transcribing dictation.ABILITIES REQUIREDFully and quickly comprehend spoken words, focus, multi-task, read and write at professional level, maintain calm demeanor in stressful situations, flexibility and confidentiality. PHYSICAL DEMANDSOccasionally stands to present.Routinely lifts under 10 lbs. of work related materials. Requires dexterity for keyboard operation constantly; requires dexterity for special machines occasionally.Incumbents in this position may be required to occasionally walk and routinely bend.Constantly sitting to complete reports, records, data entry and other court files.WORK ENVIRONMENTIncumbents in this position regularly spends time in office environment; occasionally spends time in courtrooms and in automobile.SAFETY RISK EXPOSUREIncumbents in this position are generally not exposed to safety risk. On rare occasions, incumbents in this position may become exposed to physical danger, chemical hazards and bloodborne pathogens.PROTECTIVE GEAR & SAFETY MANUALSIncumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department. CONSEQUENCES OF ERRORPotential errors can cause inconveniences to other employees, and/or delays in related work areas. Delays of services are possible.
