What are the responsibilities and job description for the New Sacaton Market- Administrative Assistant position at Gila River Business Enterprises?

HOURS OF WORK : 40 hours per week, Full-Time

FLSA STATUS : Non-Exempt

SUPERVISORY : No

REPORTS TO : Market Store Manager

Summary :

The Grocery Store Administrative Assistant supports the smooth operation of the grocery store by managing essential back-office functions. This role includes handling administrative tasks related to recruitment, hiring, and onboarding of staff, organizing and tracking employee training sessions, managing financial tasks such as counting and reconciling deposits, and maintaining accurate records for compliance and reporting purposes. The Administrative Assistant ensures operational efficiency by assisting the management team with day-to-day administrative needs while fostering a collaborative and organized work environment.

Responsibilities :

Recruitment and Hiring Support :

Coordinate job postings and track applicant submissions.
Schedule interviews and assist in onboarding new hires.
Maintain employee files, including records of employment and certifications.

Training and Development :

Organize and schedule employee training sessions.

Track completion of required trainings and certifications.

Assist in creating training materials and updating staff on policy changes.

Financial Administration :

Count and reconcile daily deposits.

Prepare and submit financial reports to management.

Assist in processing invoices and maintaining accurate financial records.

Office Management :

Maintain office supplies and coordinate with vendors as needed.

Manage the scheduling and communication of team meetings.

Respond to employee and management inquiries regarding administrative matters.

Compliance and Reporting :

Ensure all employee and store documentation complies with company and regulatory standards.

Prepare reports on hiring, training, and operational metrics for management review.

General Support :

Support store management with special projects and initiatives.

Handle confidential information with discretion.

Assist in maintaining a clean and organized back-office workspace.

Other Duties :

P lease no t e t h i s j ob d e s c r i p t i on i s n o t des i g ned t o co v er or con t a i n a c o m p r ehens i v e li s t i ng o f ac t i v i t i es, du t i es o r r esp o ns i b ili t i es t hat a r e r e q u i r e d o f t he e m p l o y ee f o r t h i s j o b . D u t i es, r espons i b ili t i es, and a c t i v it i es m ay chan g e a t any t i m e w i t h or w i t hout no t i c e .

Working Conditions :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. W o r k w il l p r i m a r il y be pe r f o rm ed i n a retail store en v i r on m e n t .

Work will be performed both inside and outside on a regular basis, in most weather conditions.

N o i se l e v el i n t he w o r k en v i r on m ent i s u sua ll y m ode r a t e .

E vening, weekend, and holiday shifts are required as a normal part of this position.

Occasional local day travel, local travel to managed businesses, trainings or corporate office.

Physical Demands :

While performing the duties of this job, the employee is regularly required to sit, stand, and walk extended period. The employee occasionally is required to bend, climb, stoop, lift, carry, push, kneel, crouch, or crawl. The employee must regularly lift and / or move 25 pounds, and occasionally lift and / or move up to 75 pounds.

Required Qualifications :

High School diploma or GED.

One (1) year of administrative experience, preferably in retail or grocery environments.

One (1) year of experience with point-of-sale (POS) systems and retail management software.

CPR and First Aid Certification within 90 days of hire.

Valid AZ driver's license, provide a 39-month satisfactory MVR report.

Obtain a Tribal operator driving permit at the time of hire.

A satisfactory result obtained through a test for illegal drugs.

Acknowledge and agree to maintain a drug-free workplace.

Preferred Qualifications :

Associate's degree in business administration, Retail Management, or a related field.

Two (2) years of experience in administrative support, with exposure to HR processes like recruitment and onboarding.

Strong written and verbal communication skills, with the ability to interact effectively with diverse teams.

Demonstrated ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Familiarity with labor laws, health, and safety standards relevant to retail operations.

Knowledge and experience working with Gila River Indian Community or other Native American Communities.

Proficient in MS office and other relevant workplace tools.

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New Sacaton Market- Administrative Assistant

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