Executive Assistant-CNO-HHK-Sacaton

Position Summary: Provides all administrative, clerical and secretarial assistance to between one and three senior executives by performing the following duties personally. Responsible for ensuring that all critical tasks are fulfilled on a timely basis.

Critical Tasks:

• Supports the executive(s) in all administrative subject areas in the manner requested by the executive(s).
• Ensures personal clarity of understanding of all information and directions provided by the executive(s) supported.

• Manages executive business calendars and independently schedules appointments.
• Screens incoming calls and correspondence and responds independently when possible.
• Communicates business information to other parties at all levels only with approval by the executive(s).
• Assists other executive assistants and administrative support team members as necessary.
• Ensures confidentiality of all business and enterprise information gathered pursuant to performance of job duties.
• Prepares memorandums outlining and explaining administrative procedures and policies to managers and employees.
• Directs preparation of records such as agenda, notices, minutes, notes, and resolutions for enterprise meetings.
• Prepares confidential correspondence, reports, and other complex documents.
• Creates and maintains database and spreadsheet files.
• Advises supported executive(s) of any observations or information that the executive(s) may find helpful or deem to me necessary to know.
• Arranges occasionally complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings.
• Multitasks on a frequent basis while ensuring that all job performance requires are accomplished daily with high quality.
• Remains apprised of budgetary details and notifies the supported executive(s) of any unusual or positive/negative data trends.
• Represents the enterprise during community projects and at public, social, and business gatherings.
• Generates internal and external publications, including gathering data, writing articles, selecting graphics, designing format of publication, and determining distribution methods.
• Provides support to the Executive Leadership Team by taking and distributing meeting minutes and other information.
• Plans, coordinates, and implements occasional events.
• Demonstrates ability to regularly change priorities to accomplish all tasks despite frequent interruptions.
• Demonstrates ability to clearly communicate, both orally and in writing, while performing all essential functions.
• Performs other special projects and duties as assigned.

Required Qualifications:

• High School diploma, with some college education and/or college degree preferred.
• Two to three years of secretarial and administrative assistant experience, with experience serving senior executive(s) preferred.
• Demonstrated ability to relate to diverse cultures and specifically the Gila River Community and/or other Native American cultures.
• Interest in medical subjects, patient services/care, and customer service.
• Prior medical environment work experience is preferred.