What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Gilbert Design Build?
As a Receptionist/Administrative Assistant at Gilbert Design Build, you will play a key role in delivering a world-class experience for everyone you interact with. From answering phones to greeting clients, colleagues, vendors, and subcontractors, your professionalism and warmth will help ensure that every individual feels welcomed, valued, and important.
Responsibilities
- Answer incoming calls, greet clients in the design center, and direct inquiries to the appropriate individual or department.
- Computer and writing skills to accurately record any required data entry while maintaining organized records and documentation.
- Perform general office tasks to support a productive and organized workspace.
- Provide administrative assistance by preparing reports, correspondence, and presentations.
- Direct client, prospect, colleague, sub or vendor inquiries professionally, with an excellent demeanor that will instill confidence.
- Support various teams as requested by organizing files, maintaining information systems, and assisting with project-related tasks.
- Monitor and restock office supplies to ensure uninterrupted operations.
- Collaborate with staff to identify opportunities for improving office processes and efficiency.
Qualifications
- Proven experience as an administrative assistant, office administrator, office assistant, front office receptionist, or similar role.
- Exceptional organizational skills and the ability to prioritize multiple tasks effectively while maintaining a cheerful attitude
- Effective communication skills to confidently engage with clients and team members.
- Proficiency in computer skills and office software applications (e.g., Microsoft Office, Google Suite, CRMs) and data entry with the ability to learn industry-specific software applications.
- A commitment to providing outstanding office experiences for internal and external environments.
- Strong attention and care to details with the ability to work independently and as part of a team in a dynamic, fast-paced environment.
- Familiarity with calendar management tools and general office systems.
If you're a detail-oriented professional with strong organizational skills and are ready to support a dynamic team in providing world-class remodeling experiences, we encourage you to apply today at Gilbert Design Build!
Job Types: Full-time, Part-time
Pay: $15.00 - $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 4 hour shift
- 8 hour shift
- Monday to Friday
- Morning shift
Work Location: In person
Salary : $15 - $18
