Reception and Administrative Coordinator

Overview
We are seeking a motivated and organized Receptionist/Assistant to join our team. This role is essential in providing exceptional customer service and administrative support to ensure the smooth operation of our office. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills. If you thrive in a dynamic environment and enjoy interacting with clients, we would love to hear from you.

Duties

• Answer and direct incoming phone calls and emails professionally.
• Greet customers, vendors, and job applicants in a welcoming manner.
• Schedule and coordinate service calls, estimates, and appointments for electricians.
• Maintain and update customer records, job files, and work orders.
• Assist with invoicing, processing payments, and following up on outstanding balances.
• Handle incoming and outgoing mail and manage office supplies.
• Provide administrative support to the team, including data entry and document management.
• Assist with scheduling employee shifts and tracking time-off requests.
• Support basic marketing efforts, such as social media posts and email campaigns.
• Requirements
• Proven experience in a receptionist or administrative role is preferred.
• skills are a plus, enhancing communication with diverse clientele.
• Strong computer literacy with proficiency in Microsoft Office Suite or similar software.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Exceptional customer service skills, demonstrating professionalism in all interactions.
• Experience in office management or as a contractor receptionist is advantageous but not required.
• Ability to work independently as well as part of a team.

Join us as we strive to create an efficient and welcoming environment for our clients and staff!

Job Types: Full-time, Part-time

Pay: $17.00 - $20.00 per hour

Expected hours: 25 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Experience:

• Construction administrative: 1 year (Required)

Ability to Commute:

• Neenah, WI 54956 (Required)

Ability to Relocate:

• Neenah, WI 54956: Relocate before starting work (Preferred)

Work Location: In person

Salary : $17 - $20