What are the responsibilities and job description for the HR Assistant position at Gilmer County Government?
General Nature of Work
The Human Resources Assistant, will be an HR professional who will be responsible for the daily administrative and HR duties of the practice. The ideal candidate will be able to assist with recruitment, be the custodian of our records, along with assisting with payroll processing as well as provide clerical support to the Human Resources Department.
JOB RESPONSIBILITIES
- Assisting with all day-to-day operations of the HR functions and duties
- Providing clerical and administrative support to the Human Resources executive (CHRO)
- Compiling and updating employee records (hard and soft copies)
- Assist with the processing of the bi-weekly payroll and its functions
- Be the liaison between the employees and HR, ensuring smooth communication and prompt resolution of concerns
- Assists with staffing and recruiting needs, schedule phone calls, interviews etc…
- Conducts research and analysis of organizational trends including review of reports and process documentation and prepares reports relating to personnel activities.
- Point of contact for all facets of HR questions but will escalate issues out of scope to HR Manager or CHRO for guidance and assistance.
- Assists HR Manager with FMLA, and will be responsible for tracking FMLA for the county
- Process Workers Compensation claims
- Assists with HR projects and take minutes
- Assists with basic benefits administration inquiries
- Properly handle inquiries within HR procedures then escalating the issues to Manager/CHRO
- Assists in the creation of policies, processes, and any other HR documentation
- Process PO's, and other areas for the department and submitting to Finance
- Assists with new hire orientation and onboarding along with offboarding process
- Additional duties as assigned.
KNOWLEDGE, SKILLS, and ABILITIES
KNOWLEDGE
- Knowledge of Microsoft office including but not limited to Excel, Word, PowerPoint etc…
- Knowledge of local, state, and federal employment/labor laws
SKILLS
- Demonstrates initiative to provide quality of services and improve efficiency
- Maintains positive working relations with co-workers
- Time management skills
- Detail oriented with above-average organizational skills
- Excellent customer service skills and communicates clearly/effectively
- Strong analytical and problem-solving skills
ABILITIES
- Ability to plan and prioritize to meet county deadlines
- Ability to maintain HIPAA compliance and understand and interpret policies and regulations.
- Ability to work collaboratively with key stakeholders, and Manager/CHRO
- Ability to prepare documents in response to complaints and inquiries
- Ability to examine documents for accuracy and completeness
- Ability to be up to date with HR concepts and best practices
- Ability to be up to date with HR concepts and best practices
MINIMUM QUALIFICATIONS
- High School Diploma or GED but a bachelor’s degree in human resources, Business Administration or related field preferred
- 1-2 years of administrative or office work but human resources experience is preferred
ADA Requirements: Individuals applying for the posted position must be able to perform the essential functions of the position with or without reasonable accommodation.
Physical Requirements: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Work Environment: Essential functions are regularly performed without exposure to adverse environmental conditions.
