What are the responsibilities and job description for the Production Coordinator position at Gina Group?
Production Coordinator
About the company
Gina Group is an industry-leading wholesale fashion apparel and accessories company specializing in design, manufacturing, and distribution to retail markets. Categories include footwear, hosiery, cold weather, intimate apparel, handbags, small leather goods, tech accessories, home goods, and more across a multitude of national brands. Gina has been supplying retail markets with kids, juniors, misses, and men’s products for over 30 years and continues to keep pace with the ever-changing retail landscape.
Position Overview
The production coordinator will support production for our Gina Concepts division and report to the VP of production, as well as the Divisional VP of Concepts. The production coordinator will work closely and liaise between vendors, design, product development, packaging, quality control and sales. They will act as the main support for production in facilitating cost negotiations, creating & managing orders, following up on the manufacturing of orders to drive the on-time delivery of a quality and profitable product, as well as meeting other goals.
Responsibilities
Vendor Relationship:
- Communicate and follow up with overseas vendors daily.
- Send stock and customer inquiries to vendors.
- Request pricing from vendors.
- Negotiate costs and calculate landed costs to check margins.
- Liaise between sales and production for special customer inquiries i.e., testing, packing requirements, warehouse destination.
- Help ensure on time deliveries.
Reporting & processes:
- Create and maintain a production calendar by season.
- Create and maintain work in progress charts as needed.
- Style master setup and maintenance.
- Purchase order entry.
- Determine the proper HTS codes for all products.
- Follow up, review, and maintain test reports.
- Manage master charts by brand with all style info.
- Various reporting, markdowns – inventory analysis – sell thru – seasonal sales projections.
Operations & inbound logistics:
- Request estimated carton dimensions and CBMs from vendors and submit to compliance to be uploaded into our ERP site.
- Monitor orders and manage a master booking sheet for the sleepwear division. Include the cargo ready date and priority level of each order.
- Analyze and assess delay request forms from overseas offices and factories. Check sales orders effected and communicate updated due date to sales.
Sales Support:
- Ensure catalogs are available in the system for the sales team.
- Sample management, receive samples and distribute to the showroom and stockroom accordingly.
- Complete customer spec sheets as requested.
- Enter customer SKUs, and other information into our ERP site as needed.
- Submit work orders to the outbound team as needed.
- Monitor inventory and available to sell reports
- Review daily inventory allocation reports
- Analyze, understand, communicate, and resolve any allocation issues
- Follow up with logistics on shipping related issues
Skills & Requirements:
- 2-5 years’ experience
- Highly organized and detail oriented
- Ability to work in a fast-paced environment, and multi-task
- Strong verbal and written communication skills
- Analytical with strong mathematical skills
- Understanding of product development and production process
- Knowledge of line plans, time & action calendars, and WIP reports
- ERP and PLM experience a plus
Benefits and Perks:
- Hybrid work schedule (4 days onsite; 1 day work from home) & early Fridays
- Generous PTO and paid holidays
- Comprehensive health, dental and vision coverage with FSA or HSA options
- Pet insurance and pet discounts
- Identity theft protection
- Discounted life insurance
- Short and long-term disability insurance
- Critical illness, accident, and hospital indemnity insurance
- 401K & Profit sharing
- Pre-tax commuter benefits
- Professional development
- Team building and Company events
NY Pay Transparency:
The pay range for this position is ($55,00 - $60,000) annually based on skills and experience.
Equal Opportunity Employer:
Gina Group is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.
Recruitment Agencies:
Gina Group does not accept unsolicited agency resumes and will not be held responsible for any fees related to unsolicited resumes.
About Gina Group
Gina Group is an industry-leading wholesale fashion apparel and accessories company specializing in design, manufacturing, and distribution to retail markets. Categories include footwear, hosiery, cold weather, intimate apparel, handbags, small leather goods, tech accessories, home goods, and more across a multitude of national brands. Gina has been supplying retail markets with kids, juniors, misses, and men’s products for over 35 years and continues to keep pace with the ever-changing retail landscape.
Visit us at www.ginagroup.com to learn more about us.
