What are the responsibilities and job description for the Advancement Development Manager position at GIRARD ESTATE?
Job Details
Advancement Development Manager
Girard College is a full scholarship boarding school that fosters intellectual curiosity, social development and emotional growth in academically focused students from underserved communities. We ensure every student the opportunity and the means to achieve excellence and preparation for advanced education through purposeful academic and residential programs.
Role Overview:
The Advancement Development Manager will oversee the operations of the Advancement Office, ensuring smooth, timely, and organized management of donor processes, special events, and departmental projects. This role will support the Chief Advancement Officer (CAO), Fund for Girard College board activities, and the overall growth of fundraising efforts at Girard College. The Advancement Development Manager reports to the Chief Advancement Officer.
Key Responsibilities:
- Advancement Office Operations Management
- Oversee Advancement Office processes, ensuring timely gift/pledge processing, reconciliation, and donor acknowledgments.
- Collaborate with the Girard Estate team to ensure accurate donor records and reporting.
- Maintain and monitor the Advancement calendar to track key operational activities for the advancement team, including donor stewardship & engagement initiatives, and grant and reporting deadlines.
- Board and Committee Support
- Manage calendars for Fund for Girard College Board meetings and the Girard College Advancement Subcommittee meetings, including preparation and distribution of materials.
- Serve as the primary liaison for the Fund for Girard College and its committees.
- Special Events and Donor Engagement
- Plan and execute special events in coordination with the Advancement Department.
- Prepare donor-related materials (e.g., memos, lists) to support cultivation and solicitation activities.
- Reporting and Analysis
- Produce queries and reports within Raiser's Edge to track progress to annual and quarterly Advancement Office goals, reporting metrics, and other operational tasks as needed.
- Monitor EITC/OSTC program requests and follow-up activities.
- Student Ambassador Program
- Manage the Student Ambassador program to support fundraising events and outreach.
Qualifications
Education and Qualifications Requirements:
- Bachelor’s degree required.
Required Skills/Abilities:
- 3-5 years of experience in development, advancement, or nonprofit operations.
- Prior experience in gift processing, event management, or office budget oversight preferred.
- Experience managing volunteers, alumni, or personnel is a plus.
- Strong project management skills.
- Proven ability to organize and prioritize tasks to support organizational growth.
- A sincere belief in the mission of Girard College and a commitment to continuing Stephen Girard’s philanthropic legacy.
- Experience managing confidential information with accuracy and integrity.
- Strong interpersonal skills with a proven ability to engage internal/external stakeholders.
- Availability to work evenings and weekends as needed for events or donor engagements.
- Proficiency in Raiser’s Edge or comparable CRM database software (ability to become an expert within 6 months).
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), Zoom, and Microsoft Teams.
