Advancement Services Manager

Founded in 1888, The Baldwin School is an all-girls college preparatory, independent day school, PreK-Grade12, dedicated to a tradition of excellence in education. In a nurturing atmosphere that reflects socioeconomic, ethnic and religious diversity, our girls strive to develop scholarship, leadership and citizenship within a community that emphasizes intellectual rigor, ethical integrity, and independence of thought. More information is available on our website.

The Advancement Office is made up of highly talented and professional team members who demonstrate exceptional commitment to customer service, excellence, and an unrelenting desire to surpass expectations. Their leadership, expertise, and humility allow them to confidently collaborate with the Head of School, Board of Trustees, parents, alumnae, volunteers, students, faculty, and peers. They thrive in a fast-paced environment surrounded by positive teammates with an entrepreneurial spirit and strong sense of initiative and commitment to the Baldwin School mission.

Classification: Full-Time, Exempt

Reporting: Director of Development

Summary And Scope Of Position

The Advancement Services Manager has primary responsibility for organizing and managing functions in the Advancement Office that are essential to the smooth administration of fundraising efforts. This position will provide necessary on-going support to the entire department with particular emphasis on gift and fund management and donor relations. The Advancement Services Manager will manage essential functions such as gift processing, acknowledgement letters, reports and regular maintenance of constituent records. Organization, proofreading skills, accuracy and attention to detail are absolute. Must demonstrate experience managing confidential and sensitive data relating to the Board of Trustees, Head of School and Directors.

Essential Job Functions

Gift Processing:

• Process all donations, pledges and planned gifts in the Raiser's Edge database in a timely manner with keen attention to detail for accuracy, coding all entries according to business practices already in place;
• Manage pledge reminder process to ensure pledge fulfillment;
• Produce gift acknowledgement and pledge reminder letters
• Process matching gift requests, manage payroll deduction donations and other recurring gifts;
• Collaborate closely with the Business Office to set up new funds and balance gift batches;
• Manage monthly cash reconciliation and forecasting of pledge payments and previous fiscal year receivables, working closely with Business Office;
  
  

Donor Relations

• Manage stewardship for all tribute gifts;
• Assist with producing endowment and foundation reports;
• Coordinate condolence, honor/recognition and birthday outreach for department;
• Maintain record in database of donor recognition signs, benches and plaques, and coordinate such purchase orders.
  
  

Database Management

• Work closely with the Director of Advancement Operations to follow procedures for record coding and processes;
• Accurate data entry, including, but not limited to new constituent record creation, record updates, event registrations and other data coding as needed in the Raiser's Edge Database.
• Merge and print name tags for events;
• Integrate data work with platforms such as Blackbaud CORE, Constant Contact, Give Campus, Venmo, Square and other service providers;
• Prepare monthly financial and statistical reports;
• Document standard operating procedures for new business processes and revise existing procedures as needed;
• Perform routine audits to ensure data integrity.
  
  

Administrative

• Document standard operating procedures for new business processes and revise existing procedures as needed;
• Maintain and supply supporting documentation as requested by the Business Office for annual audit;
• Manage department supply orders;
• Manage department spending receipts - track, code and reconcile all department credit card statements;
• Coordinate, distribute and reconcile individual budgets with coordinating Advancement staff;
• Manage activation and renewal process for department-specific professional memberships and associations;
• Other duties as assigned.
  
  

Qualifications

• Bachelor's degree required;
• Strong passion and commitment to the Baldwin School mission;
• Ability to prioritize work and perform multiple tasks simultaneously while adhering to deadlines;
• Organized self-starter with the ability to work independently as well as collaboratively with a team;
• Excellent interpersonal skills, a commitment to collaboration within a diverse community, positive attitude and customer-service mindset;
• Proficient in Blackbaud Raiser's Edge/NXT database, Microsoft Office Suite and Google Suite;
• Attendance at evening and/or weekend events;
• Ability to handle sensitive and highly confidential information with discretion;
• A valid driver's license.
  
  

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://baldwinschool.isolvedhire.com/jobs/1470418-264222.html