What are the responsibilities and job description for the Administrative Assistant -- Summer Day Camp position at Girl Scouts San Diego Summer Camp Positions?
Are you looking for an impactful summer job? If so, we have the opportunity for you! Join Girl Scouts San Diego's day camp team and help inspire the next generation of girls in a meaningful way.
Your Role:
As the summer Day Camp Administrative Assistant, you will assist the Day Camp Director and camp staff to coordinate and manage the day-to-day administrative operations of the 2025 summer day camp program.
- Provide comprehensive administrative support to assist in the efficient operation of the summer day camp program.
- Assist in preparing, tracking and managing camp program and staff schedules, logistics, and plans.
- Prepare, collect, organize and maintain camp program and camper documents, files, and information.
- Create, prepare, run and distribute daily and weekly program reports and attendance data.
- Order, organize, inventory and maintain program supplies and equipment, ensuring supplies and materials are available in advance of each weekly camp session.
- Assist in tracking and reconciling program expenses and receipts; prepare and submit expense and expenditure reports.
- Answer and respond to program calls, emails and texts; assist in facilitating communication between campers, parents, and staff to address and resolve issues as they arise.
- Provide backup support and coverage for program activities as requested or needed.
- Perform other duties as assigned and required to ensure successful day camp program operations.
- Must be at least 21 years of age.
- Minimum of one (1) year experience providing administrative support, preferably in a summer camp/day camp environment, or youth-serving organization.
- Able to commit to and work full-time, onsite, June 5, 2025 - August 11, 2025.
- Ability to handle multiple tasks requiring detail and accuracy simultaneously.
- Strong customer service focus with excellent interpersonal skills and ability to interact and work in a team setting with a diverse staff, volunteers and campers.
- Flexibility to adapt to changing priorities and deadlines.
- Ability to communicate clearly and effectively via telephone, email, and in person.
- Ability to creatively solve problems and successfully resolve conflict in a professional manner.
- Strong computer skills specifically in the use of Microsoft Office Suite.
- High level of professionalism and integrity with the ability to maintain confidentiality of information and data.
- Current First Aid/CPR certification, or ability to obtain certification prior to start of summer day camp.
- Reliable transportation and ability to travel for pickup/drop-off of program materials or supplies, offsite program activities or meetings, as needed.
- Must have belief in the mission and values of Girl Scouting; be willing to subscribe to the principles expressed in the Promise and Law, and Girl Scouts San Diego mission, vision and values.
What's in it for you:
- Make a difference in the lives of girls that will last for a lifetime
- Play a key and impactful role in ensuring a successful summer camp experience
- Build your own lifelong friendships with the camp team
- Gain problem solving, team building, communication, and mentoring skills
- Build your courage, confidence and character - through impactful work.
This is a full-time temporary seasonal employment opportunity, scheduled to run June 5 - August 11, 2025.
The pay range for this position is $21- $23 per hour, DOE.
Salary : $21 - $23
