What are the responsibilities and job description for the Production Administrative Assistant position at GITI TIRE USA LTD?
Production Administrative Assistant
Job Summary
Performs day-to-day administrative duties of the production management office. To perform this job successfully, an individual shall be friendly, professional, self-driven, and helpful. He / she shall have knowledge of commonly used concepts, practices, procedures, and equipment within an office setting environment.
Normal office hours are Monday-Friday 8am-4pm. Times may vary for project work.
Essential Duties & Functions
- Implementation & organization of filing systems physical and electronic
- Maintain physical and electronic files and databases.
- Creating reports and analyzing data
- Implementation & standardization of departmental processes
- Manage calendars & meetings.
- Communicate with departmental administrators, managers, & supervisors to maintain consistent plant wide information.
- Conducting plant tour for new hires, customers, and other visitors
- Uphold a strict level of confidentiality.
- All other duties as assigned
Skills/Qualifications
- Strong organizational, project management, time management, and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Maintains a calm demeanor in stressful and high-pressure situations.
- Proficiency in collaboration
- Ability to work as a team.
- Ability to work independently to problem solve and develop solutions.
- Excellent communication skills, written and verbal, with the ability to clearly communicate to all levels of the team.
- Proficient skills with a computer and Microsoft 365 software packages – Strong Excel experience is a must.
- Knowledge of cloud-based storage systems
- Verbal and written comprehension skills
- Data Entry
- Excellent written and verbal communication skills
- Organization/Filing
- Drive for continued learning & improvement.
- Public Speaking
- Demonstrates integrity, resilience, accountability, and ethical behavior.
Supervisory Responsibilities
This position is not expected to have supervisory responsibilities.
Education and/or Experience
- This position requires at least an associate degree in a related area and/or related training; or equivalent combination of education and experience.
- 2-4 years of experience in the administrative field
- Manufacturing experience helpful
- Ability to successfully complete clerical assessment
