What are the responsibilities and job description for the Executive Assistant position at Givaudan?
Got a knack for keeping senior leaders organized? As an Executive Assistant at our Mt. Olive, NJ location, you will provide executive level administrative support to our Vice President Operations and Sr. Management Team by performing a variety of high level and comprehensive administrative duties using considerable discretion and judgment. In addition, you will actively build and maintain professional relationships, interacting with the highest levels of the organization. If you possess strong administrative and communication skills, thrive in a fast paced demanding environment, love to be the go-to-person, effectively resolving matters that come your way, then this could be an excellent opportunity for you.
You Will:
- Facilitating and liaising: Anticipate, actively listen and proactively identify issues and seek appropriate resources to resolve situations.
- Communication: Respond professionally to internal and external inquiries using systems knowledge, creative investigation, innovative follow up and problem solving techniques. Coordinate with international colleagues and management regarding travel and meetings. Serve as a liaison between Vice President and Sr. Management, etc.
- Administrative: Responsible for managing administrative functions of the Mt. Olive facility including payment of invoices, coordinating with arranged service providers, entering work requests to address facilities issues. Support travel bookings, expenses and reporting. Central coordination point for management calendar, plan and manage site meetings and events, customer and executive visits. Support VP of Operations and Global Head of Fragrance Operations.
You?
Are you someone who wants to grow and shape their own world? Who thrives being in a culture where you can express yourself in a creative team environment? Who wants to collaborate and work in a team as passionate as you are? Then join us – and impact your world.
Your profile includes:
- Bachelor’s Degree preferred or equivalent combination of education and experience
- At least 5 years of experience in an administrative role preferred
- Excellent administrative and computer skills including MS office suite, company platforms, etc.
- You are a resourceful, reliable, independent, innovative, multi-tasker who sees tasks and projects through to completion
- Possess the highest level organization skills
- You have a successful track record of building strong professional relationships
