Administrative Assistant - Human Resources

Job Summary

The Administrative Assistant – Human Resources provides administrative and operational support to the members of the HR team.  Initiates and performs clerical support functions and customer service support for the department.

Essential Job Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Provides a variety of administrative, technical, and clerical support to the HR department which requires discretion, confidentiality and good judgment when performing assigned tasks. Acts as a liaison with other departments and outside agencies as needed.
2. Types and designs general correspondences, memos, etc., ensuring accuracy of spelling, grammar, and layout, making appropriate changes as determined. Responsible for accuracy and clarity of final documents.
3. Establishes, develops, maintains, and updates personnel filing systems for the HR department. Retrieves information from files when needed. Establishes, develops, maintains and updates supplies and orders from the department.
4. Answers and directs phone calls for the HR department. Takes messages or field calls to appropriate staff, answering routine questions if appropriate. Utilizes corporate email as a source of communication. Works in cooperation with other support staff to cover administrative duties/phones as necessary.
5. Assist with the performance review process as assigned. Ensuring employees are reviewed at the conclusion of their 90 days and annually thereafter.
6. As a member of the HR team, assist with recognition programs established by GLBHC including the annual award luncheon sponsored by the HR department.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for the job.  Duties, responsibilities, and activities may change at any time with or without notice.

Marginal Job Duties

1. Performs other duties as assigned. which may include special projects.

Required Job Specifications

1. Education: High School diploma or equivalent.
2. Experience: One or more years of previous experience in a professional office setting providing customer service and administrative support proficiently.
3. Skills: An extensive knowledge of business and an excellent command of the English language. Typing, filing, computer, telephone etiquette skills are required. Critical think skills essential. Must have strong organizational skills.  Able to gather, interpret, and analyze data from reports, find solutions to various problems and prioritize work. Requires continual attention to detail. Must be able to prioritize and meet deadlines.
4. Interpersonal Skills: Ability to work effectively with all members of the HR team. Able to communicate effectively with and relate to a diverse population in a professional and courteous manner. Able to work independently as well as to accept direction on assigned tasks. Able to handle sensitive and confidential information and/or situations. Must be able to continually demonstrate poise, tack, and diplomacy.
5. Physical Effort: Must be able to sit, stand, and or walk for an entire workday. Must be able to lift, carry, push, pull, and or twist while holding up to 25 lbs. occasionally.
6. Hours of Work: Full-time, flexible, and varied. May involve early morning, evening, and/or weekend commitments. Must maintain regular and timely attendance. Telecommuting is not available for this position.
7. Travel: Local travel between GLBHC sites may be required on a limited basis. If usage of a personal vehicle is required, reimbursement will be made in accordance with corporate policy.

PREFERRED JOB SPECIFICATIONS

1. Education: Associate degree or higher in a pertinent field.
2. Experience: Three to five years of previous experience in a professional office setting providing administrative assistance.

GLBHC is an equal opportunity employer and prohibits discrimination and or harassment based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and or local laws.