What are the responsibilities and job description for the Supervisor, Payroll Services position at Glendale Community College?
Glendale Community College seeks a leader who is dedicated to all aspects of student success and closing equity gaps, to apply for its Supervisor, Payroll Services position. GCC seeks a true collaborator who will prioritize our students in decision-making and setting strategy for the College’s Payroll operations that support teaching and learning. We prioritize applicants who demonstrate they understand the benefits that a diverse student population brings to a community college.
Our college recognizes that institutions are greatly strengthened when their leadership is guided by diverse perspectives and approaches to problem solving and innovation. GCC is committed to hiring a Supervisor, Payroll Services who exemplifies equity-focused behaviors such as:
- implementing institutional practices that both develop and sustain culturally responsive student support, teaching, and learning environments;
- encouraging positive race-consciousness and embracing of human differences;
- strategically building support for and participation in equity-related initiatives across both our internal and external communities; and
- promoting and modeling the importance of holding ourselves accountable as educators for closing equity gaps and actively engaging in equitable practices.
The successful candidate will join a college dedicated to the students it serves. We are proud to be a designated Hispanic-Serving Institution (HSI). We serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations, and we actively work to provide a welcoming environment for all. We especially encourage individuals who bring perspectives from lived experiences that our students from underrepresented groups at GCC will connect to and uniquely benefit from in their learning journey at our college.
Opened until filled. First review of applications will take place on January 13, 2025. Applications received after the first review date may or may not be advanced in the process for further consideration.
Definition
Under general direction, supervises and coordinates the processing of all District payrolls, benefits, and related reporting and record-keeping; serves as the technical expert and resource to resolve payroll issues; creates and maintains salary schedules, benefits tables, work calendar, work location, and other tables in the payroll system; and performs other related duties as assigned.
Supervision
Works under the direct supervision of a classified administrator.
Supervises classified staff, temporary, and/or student employees.
Monday - Friday, 8:00 AM - 4:30 PM
40 hours per week, 12 months per year
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties and responsibilities are typical of those performed by employees in this classification.
Supervises and coordinates the processing of all District payrolls, benefits, and related reporting and record-keeping.
Serves as the technical expert and resource to resolve payroll issues; determines the appropriate payroll within the established payroll cycles.
Creates and maintains salary schedules, benefits tables, work calendar, work location, and other tables in the payroll system.
Audits, distributes, and reconciles transactions to the proper payroll-related accounts; reconciles accounts to General Ledger reports; maintains and monitors account balances.
Compiles and records payroll data and issues reports and financial statements related to all payroll activities using the payroll system; supervises the pre-audit of payments and the preparation of warrants; audits the budgetary classification of payroll expenditures and manages claims and audits.
Oversees the processing and maintenance of a wide variety of payroll-related transactions including, but not limited to, health benefits, PERS/STRS retirement is deductions, tax shelter annuity plans, deferred compensation plans, unemployment insurance claims, garnishments, salary reduction agreements, subpoenas, service credits/buy backs, etc.
Verifies and documents employee eligibility for state disability benefits; coordinates workers' compensation payments.
Audits and adjusts year end W-2's.
Monitors and tracks budgets for assigned areas.
Monitors and tracks budgets for assigned areas.
Recommends and implements goals, policies, and procedures related to areas of responsibility; contributes to program review processes.
Handles and resolves conflicts and issues and reports complaints as appropriate.
Promotes diversity, equity, inclusion, cultural competency, and a positive work and academic environment.
Coordinates and oversees the implementation and modification of technology.
Supervises department employees; assigns and monitors employee’s work and evaluates employee performance; trains employees; participates in employee selection.
Monitors and reviews programs and/or operations for legal compliance.
Analyzes and interprets data; prepares, reviews, and/or approves documents and reports.
May direct and/or conduct surveys and special studies; may maintain statistics.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS:
The education, training and experience qualifications are considered likely to provide the required knowledge and abilities to perform the above essential duties.
Education and Experience:
Associate’s degree from an accredited college or university.
Four (4) years of experience in the maintenance of financial accounts and records using a computerized payroll system, including one (1) year of experience in a lead payroll role.
Licenses/Certificates/Other Requirements
None
Knowledge of:
Principles and practices involved in payroll preparation and processing.
Payroll systems and/or databases used to maintain payroll operations.
Employee health, dental and vision plans as well as health insurance terminology and practices.
Financial recordkeeping, accounting practices, and terminology.
Principles, practices, and methods of accounting and auditing.
Current and emerging technologies that support the applicable area(s).
Principles and practices of supervision.
Applicable laws, regulations, standards, and/or requirements.
Methods of prioritizing, planning, and organizing work.
Principles of data research, collection, organization, interpretation, and reporting.
General accounting and bookkeeping principles.
Principles and practices of business communication and writing.
Presentation techniques.
Standard office practices or procedures.
Standard office software and modern office equipment.
Principles and practices of customer service.
Ability to:
Supervise and coordinate payroll and benefits functions.
Use specialized payroll software applications and databases to compile payroll data and related payroll reports.
Monitor, audit, adjust, and reconcile payroll data.
Identify and implement appropriate technology and resources.
Research, develop, apply, explain, and/or ensure the compliance of applicable laws, regulations, policies and/or procedures.
Identify needs, analyze problems, and provide recommendations and/or alternative solutions.
Manage and prioritize work, projects and/or programs within established deadlines
Monitor and recommend expenditures.
Supervise, train, and evaluate the work of assigned employees.
Stay abreast of information, trends, and theories applicable to areas of assignment.
Analyze data and compile and present narrative and statistical reports.
Prepare and review reports, correspondence, and other documents using multiple business formats.
Manage the maintenance of records.
Prepare and deliver presentations.
Utilize standard office software and equipment.
Maintain confidentiality of sensitive and/or protected information.
Provide customer service with a high level of sensitivity, tact and patience.
Communicate effectively, both orally and in writing.
Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.
Demonstrate a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.
PHYSICAL AND MENTAL STANDARDS:
The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities.? However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Mobility: frequent sitting for long periods; occasional kneeling, crouching, pushing, pulling, walking and standing; occasional reaching above and below desk level.
Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write and take notes, and feel individual objects
Lifting: frequent lifting/carrying of papers, files, equipment and material weighing up to 10 pounds; occasional lifting up to 25 pounds
Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens, and do close-up work.
Hearing/Talking: frequent hearing and speaking in person and on the telephone.
Emotional/Psychological Factors: frequent contact with others, including public contact; frequent deadlines and time-limited assignments.
ENVIRONMENTAL CONDITIONS:
Work is typically performed in an indoor office or similar setting.
Salary
Starting salary: Step 1 $6,873 to Step 6 $8,775 per month, based on training and experience.
Salary range: Step 1 $6,873 to Step 11 $11, 513 per month (including longevity steps).
For more information, please refer to the Management Salary Schedule
Application Process
This position requires the following documents to be attached to your online application in order to be considered:
- Current resume
- Cover Letter
- Transcripts with date of conferred degree. Unofficial transcripts will be accepted only during the application process. Official transcripts are required upon offer of employment. Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
- List of three (3) professional references. Please provide names, telephone numbers, and e-mail address for each reference.
Applications will be accepted until the position is filled. However, to ensure full consideration, applications and any required attachments must be submitted by January 13, 2025. Applications with incomplete information (i.e. statements such as 'see resume') or missing required documents will not be considered.
The College will hold interviews in late January/February 2025.
Travel Reimbursement
Contingent on funding and eligibility, successful candidates selected for a face-to-face interview may be eligible to request partial reimbursement of travel expenses. Please contact the office of Human Resources for more information.
Position Funding
This position is offered contingent upon funding. GCCD reserves the right to extend, withdraw, and/or reopen this position at any time. Additional openings, for the same position, which become available prior to the end of the hiring process may be filled by qualified applicants that applied to this job announcement.
Visas
GCCD does not sponsor visas.
Commitment to Diversity and Equal Employment Opportunity Employer
GCCD is committed to employing administrators, faculty, and staff members who are dedicated to student success. GCCD recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. GCCD is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state law. To find out more about GCCD, please visit our website at glendale.edu.
Accommodations
If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please contact the Office of Human Resources.
Thank you for your interest in employment opportunities with Glendale Community College.
Salary : $6,873 - $8,775
