What are the responsibilities and job description for the Administrative Assistant position at Glenn O. Hawbaker, Inc.?
Job Summary:
Provide administrative support to the Human Resources team. Perform a variety of office duties including clerical, receptionist and project based work. Project a professional company image through in person, phone and email interaction. This non-exempt position will work with direct supervision.
Essential Functions:
* Provide administrative and clerical support for the Human Resources team.
* Perform a variety of office duties including but not limited to data entry, word processing, filing, typing, photocopying, mailing, and answering phones.
* Administer Child Abuse Clearances and Criminal Record checks.
* Generate various types of correspondence to be sent out to field employees and customers.
* Gather data and prepare various reports as directed.
* Create and maintain spreadsheets as directed.
* Assist in scheduling HR events as directed.
* Receive phone calls/questions and refer to appropriate HR team member.
* Input, maintain and analyze data as requested.
* Travel and/or drive personal vehicle to trainings, meetings,& events etc..
* Exercise proper care and maintenance of company equipment.
* Perform additional assignments per supervisor’s direction.
*Occasionally work more than 40 hours per week, including evenings and weekends.
Knowledge of:
* Advanced knowledge of Microsoft Office software.
* General office equipment, such as computers, fax machines, copiers, phone systems, etc.
* Professional telephone protocol.
* Professional correspondence.
* Relational databases and HRIS concepts.
Ability to:
* Learn and follow GOH company policies and procedures.
* Prioritize and manage multiple tasks simultaneously.
* Follow through on issues in a timely manner.
* Efficiently and flexibly deal with changing priorities.
* Distinguish confidential and/or personal information and prevent unauthorized disclosures.
Qualifications:
* Must have strong data entry, typing and computer skills.
* Must have advanced knowledge of Microsoft Office software.
* Must have strong customer service and communication skills.
* Must be detail oriented.
* Valid driver's license with acceptable driving record per company minimum standard for drivers.
Education:
* High school diploma or equivalent.
* Prefer Associate’s degree from a business or technical college.
Experience:
* Two years of clerical experience preferred.
* Previous experience in Human Resources preferred.
Physical Requirements:
* Constant (67-100%) Talk and hear in conversations with customers.
* Constant (67 - 100%) Talk on telephone and hear telephone conversations.
* Constant (67-100%) Able to see and read PC screens, read normal type size print.
*Constant (67-100%) Normal vision and hearing range.
* Constant (67-100%) Use fingers/hands to type and file.
* Constant (67-100%) Sit for sustained periods of time.
* Constant (67-100%) Use/operate basic office equipment such as phones, computer, file cabinets, copier, etc.
*Frequent (34-66%) Bending, stooping, stretching, and prolonged standing.
* Occasional (0-33%) Lift and/or transport items weighing less than 25 pounds from one location to another throughout shift.
*Occasional (0-33%) Wear required personal protective equipment.
* Occasional (0% - 33%) Work in field or plant environment with exposure to adverse or extreme weather conditions, exhaust fumes, noise, dust, extreme temperatures.
* Occasional (0-33%) Walk and work on uneven terrain.
* Occasional (0-33%) Sit in vehicle for sustained periods of time.
* Occasional (0-33%) Travel and/or drive personal vehicle to trainings, meetings, events, etc.
This is a safety-sensitive position.
Provide administrative support to the Human Resources team. Perform a variety of office duties including clerical, receptionist and project based work. Project a professional company image through in person, phone and email interaction. This non-exempt position will work with direct supervision.
Essential Functions:
* Provide administrative and clerical support for the Human Resources team.
* Perform a variety of office duties including but not limited to data entry, word processing, filing, typing, photocopying, mailing, and answering phones.
* Administer Child Abuse Clearances and Criminal Record checks.
* Generate various types of correspondence to be sent out to field employees and customers.
* Gather data and prepare various reports as directed.
* Create and maintain spreadsheets as directed.
* Assist in scheduling HR events as directed.
* Receive phone calls/questions and refer to appropriate HR team member.
* Input, maintain and analyze data as requested.
* Travel and/or drive personal vehicle to trainings, meetings,& events etc..
* Exercise proper care and maintenance of company equipment.
* Perform additional assignments per supervisor’s direction.
*Occasionally work more than 40 hours per week, including evenings and weekends.
Knowledge of:
* Advanced knowledge of Microsoft Office software.
* General office equipment, such as computers, fax machines, copiers, phone systems, etc.
* Professional telephone protocol.
* Professional correspondence.
* Relational databases and HRIS concepts.
Ability to:
* Learn and follow GOH company policies and procedures.
* Prioritize and manage multiple tasks simultaneously.
* Follow through on issues in a timely manner.
* Efficiently and flexibly deal with changing priorities.
* Distinguish confidential and/or personal information and prevent unauthorized disclosures.
Qualifications:
* Must have strong data entry, typing and computer skills.
* Must have advanced knowledge of Microsoft Office software.
* Must have strong customer service and communication skills.
* Must be detail oriented.
* Valid driver's license with acceptable driving record per company minimum standard for drivers.
Education:
* High school diploma or equivalent.
* Prefer Associate’s degree from a business or technical college.
Experience:
* Two years of clerical experience preferred.
* Previous experience in Human Resources preferred.
Physical Requirements:
* Constant (67-100%) Talk and hear in conversations with customers.
* Constant (67 - 100%) Talk on telephone and hear telephone conversations.
* Constant (67-100%) Able to see and read PC screens, read normal type size print.
*Constant (67-100%) Normal vision and hearing range.
* Constant (67-100%) Use fingers/hands to type and file.
* Constant (67-100%) Sit for sustained periods of time.
* Constant (67-100%) Use/operate basic office equipment such as phones, computer, file cabinets, copier, etc.
*Frequent (34-66%) Bending, stooping, stretching, and prolonged standing.
* Occasional (0-33%) Lift and/or transport items weighing less than 25 pounds from one location to another throughout shift.
*Occasional (0-33%) Wear required personal protective equipment.
* Occasional (0% - 33%) Work in field or plant environment with exposure to adverse or extreme weather conditions, exhaust fumes, noise, dust, extreme temperatures.
* Occasional (0-33%) Walk and work on uneven terrain.
* Occasional (0-33%) Sit in vehicle for sustained periods of time.
* Occasional (0-33%) Travel and/or drive personal vehicle to trainings, meetings, events, etc.
This is a safety-sensitive position.
