What are the responsibilities and job description for the Executive Assistant position at Glens Falls Hospital?
The Impact You Can Make
Team Impact
The Executive Assistant position is responsible to the President and Chief Executive Officer (CEO), the Sr. VP Patient Services/CNO and Board. This position serves to initiate, coordinate and expedite the major procedural and support functions of the office. The Executive Assistant will be responsible for ensuring the productive and efficient day-to-day operations by providing extensive administrative and executive support related tasks while able to work independently with minimum direction and supervision. The position requires a high level of professionalism, confidentiality, integrity, tact and the ability to multi-task on a daily basis.
The Glens Falls Hospital Impact
Mission
Our Mission is to improve the health of people in our region by providing access to exceptional, affordable, and patient-centered care every day and in every setting.
How You Will Fulfill Your Potential
Responsibilities
- Receive and screen visitors and telephone calls; provide information and resolve routine issues exhibiting good judgement and a sound understanding of policies and procedures.
- Coordinate and attend Board of Governors meetings, committee meetings, and other high level meetings by notifying participants, making room arrangements, preparing agendas and required informational materials, and preparing minutes.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
- Make appointments and maintain calendars for the Chief Executive Officer including identifying and proactively managing calendar and meeting conflicts in collaboration with individual Officers.
- Ability to independently assess, prioritize and resolve complex administrative issues exhibiting sound judgement and alignment with department objectives.
- Processes standard and non-standard business office administrative paperwork, such as purchase requisitions, expense reports, check requisitions, etc. Follows-up for timely completion of processes.
Education/Accredited Programs
- Associate's Degree required
- 5 years administrative clerical experience required
Licenses/Certifications/Registrations
- Notary Public or obtainable within 6 months from date of hire
- NYS license to operating a motor vehicle
Skills/Abilities
- Proficient in Microsoft Outlook, Word, Excel, PowerPoint
- Excellent interpersonal skills
- Excellent customer service skills
- Excellent organization and time management skills
- Excellent analytical skills
- Ability to work independently
Communities We Serve
Located in the foothills of the beautiful Adirondack mountains, Glens Falls is conveniently located a short drive away from the capital region and Lake George. Work at the top of your profession and jumpstart your next career here at Glens Falls Hospital!
All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.
Salary Range
The expected base rate for this Glens Falls, New York, United States-based position is $24.00 to $36.00 per hour. Exact rate is determined on a case-by-case basis commensurate with experience level, as well as education and certifications pertaining to each position which may be above the listed job requirements.
Benefits
Glens Falls Hospital is committed to providing our people with valuable and competitive benefits offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are available to active, full-time and part-time employees who work at least 30 hours per week, can be found here .
Salary : $24 - $36
