Horsemens Liaison

Essential Job Functions:

• Provide barn/backside tours on as needed basis
• Provide information to owners including track regulations and policies
• Coordinate reservations for horsemen (i.e. hotel, car rentals,)
• Coordinate trophy orders, drop off and pick up etched pieces and presentations
• Pass out parking passes to owners, trainers and jockeys
• Assist with hosting on race day for owners from seating, to paddock, to Winners Circle
• Facilitate needs of horsemen including owners, trainers, and jockeys
• Schedule appointments and meetings for Director of Racing.
• Interfaces with local, state, and federal agencies on an as needed basis.
• Preserves confidentiality of files and information.
• Organizes assignments in order to maintain the greatest efficiency in the completion of assignments.
• Composes correspondence, memorandums, e-mails, reports, and miscellaneous documents using Microsoft Office and Race Track Manager software.
• Prepares outgoing mail, files correspondence, and other departmental records and reports.
• Interfaces with all operational and support departmental staff as well as outside agencies and vendors, in a courteous, appropriate manner.
• Responds to letters, items of concern, and/or inquiries promptly and politely in accordance with departmental policies and procedures.
• Attends meetings as required. Reports pertinent information to appropriate leadership team.
• Prepares documents and reports regarding monthly, quarterly, and/or annually for operational matters as directed, distributing in a timely and accurate manner.
• Monitors and replenishes office supplies.
• Performs other related or unrelated duties as may be assigned by Director of Racing.
• Assist Director/Manager of racing with bi-weekly payroll
• Perform all other duties as assigned.

MINIMUM QUALIFICATIONS:

Education:

• High school diplomonad or GED. Completion of high school diploma or GED

Knowledge, Skills and Abilities:

• Basic understanding of regulatory requirements of horse racing
• Strong written, oral communication and leadership skills required.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Skill in data entry with minimal errors.
• Operational Knowledge of Microsoft Office suite products (Strong computer skills to include effective working knowledge of Microsoft Office Products such as Word, Excel, PowerPoint, Outlook, etc.)
• Prior experience with Race Track Manager and Paycom software preferred
• Work independently and in a team environment
• Ability to recognize, analyze, and solve a variety of problems.
• Demonstrated ability on completing assignments accurately and with attention to detail.
• Ability to be resourceful to aid in horsemens requests
• Ability to work a flexible and irregular schedule including weekends, evenings and holidays
• Ability to enter a smoke-filled environment as needed OR Must be able to work in a smoke-filled casino environment

Training and Experience:

• Must be able to pass Title 31 Training
• 2 years of clerical/administrative experience
• 1-2 years with horse racing operations preferred.

Licenses/Certifications/Other:

• Must be able to pass a background check and receive a license or permit from any Regulatory Agency if applicable to perform the essential job functions
• Must be able to complete a pre-employment drug test with a negative result

Physical Requirements:

• Must be able to remain in a stationary position 50% of the workday in an office setting.
• The person in this position needs to occasionally move about and constantly position self; inside the office, areas of the race track, barns, grandstands, and Winners Circle.
• Constantly operates a computer, keyboards, copier, printer fax machine, multi phone line system, 10 key calculator, another office equipment.
• Occasionally ascends/descends stairs and or ramps on a continual daily basis.
• Must be able to exchange accurate information with racing staff, vendors, horsemen and others.
• Must be able to observe potential obstacles in office and areas in and around racetrack.
• Frequently moves equipment weighing up to 25 pounds to areas around the racetrack and in office area.
• Exposed to both indoor and outdoor weather conditions.
• Noise level- moderate level exposure such as heavy machinery or loud announcement speakers.
• Frequently walking, standing, climbing stairs, and/or ramps on a continual daily basis.
• Occasionally stooping, bending in office environments.
• Using fingers, hands to touch, feel, grab, on as needed basis.
• Exposed to both indoor and outdoor weather conditions.
• Constantly positions self around areas of the racetrack, barns, offices, grandstands, and Winners Circle.
• This person in this position frequently communicates with horsemen and staff. Must be able to exchange accurate information in these situations.