Operations & Accounting Assistant

Position: Operations and Accounting Specialist

Classification: Non-Exempt

Reports to: Office Manager

Last Updated: 03/11/2025

The primary purpose of this position is to engage in client team interactions and provide efficient management of assigned tasks for both operations and accounting. This role serves as the first point of contact for client teams, handles critical financial transactions, and supports the overall functions of team accounting and operations. Additionally, the position involves administrative tasks that contribute to the smooth operation of the office and internal team support, ensuring that all processes are up-to-date and running efficiently.

Key Responsibilities:

Client Interaction and Support

· Serve as the first point of contact for client needs.

· Communicate internally with team members to fulfil requested needs.

· Set up birthday and anniversary announcements.

Accounts Receivable (AR)

· Import credit card transactions from client AMS system into accounting software.

· Approve payroll hours.

· Process incoming checks.

· Ship/mail client and new staff materials.

· Complete onboarding tasks on the ASANA board as instructed.

· Produce monthly copy and postage reports.

· Handle monthly reimbursements for client reimbursement.

· Send incoming ACH and wire information to client teams.

Accounts Payable (AP)

· Reconcile AMEX statements.

· Download monthly documents for assigned clients (investment or bank statements).

Administrative and Operational Support

· Support overall functions of team accounting and operations.

· Update GMP forms to ensure they are current (e.g., W9 forms).

· Receive deliveries and process mail.

· Provide backup for Concur payment processing.

· Perform routine tasks as needed for office operations and internal team support.

Other duties or projects as assigned.

Administrative and General Support Responsibilities

· Ensure adequate completion of projects within set budget and timeline.

· Review operating practices and recommend efficiencies and improvements where needed

· Attend required GMP meetings and events and participate in GMP trainings.

· Foster a positive and inclusive work environment that encourages teamwork, creativity, and continuous learning.

· Perform other duties or projects as assigned.

Minimum Knowledge, Skills, and Abilities

· High School diploma/GED

· Minimum of one year of relevant experience in an office environment.

· Computer literacy skills (Microsoft Office: Word/Excel/PowerPoint/Outlook).

· Communication skills to include writing, speaking and the ability to adapt communication style to fit the situation and audience.

• Organizational, project management, and time management skills; ability to plan and coordinately work independently, balancing multiple work demands in a fast-paced environment.
• Interpersonal skills with the ability to develop strong relationships that instill trust and confidence.
• Strong attention to detail

· Ability to set priorities, schedule assignments, and manage multiple deadlines.

· Ability to adapt to changing priorities.

Preferred Knowledge, Skills, and Abilities

· Association/Society experience helpful.

Physical Requirements: Primarily sitting work, exerting up to 20 lbs. of force occasionally. Primary working while sitting, with occasional walking, stooping, crouching, and kneeling; frequent use of fingers, grasping, typing, talking/speaking clearly, listening/hearing, conversation, and seeing-nearby.

· Ability to occasionally assist in client meetings and events.

o Potential travel nationally and internationally (1-2 times per year)

o Must be able to stand and walk for long periods of time (minimum of 8 hours) for 2-5 days.

Work/Environment: Moderate noise level consistent with an office environment.

Personal/Physiological: Interaction with people, working around people, planning schedule, and holding oneself and others accountable for meeting deadlines and finishing work, frequent changes in duties and volume of work, intra- organizational and client communication.

About Us

Global Management Partners (GMP) is a full-service association management company (AMC) located in Roseville, MN, providing professional management services to various member organizations. GMP’s preferred model is to work with small to medium-sized associations. This niche allows us to provide the high level of personalized attention and outstanding customer service that we value.

GMP is a progressive organization that focuses on values and supports continuous learning at all levels. We believe that innovation, creativity and exposure to the best practices are essential in order to bring new ideas to our clients.

GMP’s Mission: To empower our clients to thrive, grow and advance their missions through long-term partnerships to reach their fullest potential.
GMP’s Vision: To make a positive impact globally by sharing our expertise, skills and resources with our partners.

GMP’s Core Values:Accountability, Commitment, Support, Inclusiveness, Authenticity, and Excellence.

GMP’s Position Statement on Diversity: Diversity is an integral facet of the global landscape and is a critical component to the success of all professions including association management companies (AMCs). Diversity in its many dimensions including ethnicity, nationality, race, culture, religion, gender, sexual orientation, socioeconomic background, mental and physical abilities, learning styles, values, and viewpoints enriches the work we do internally and with our clients.

Visit our website at www.gmpartners.org for further information. We offer competitive salary and benefits to commensurate with experience in a casual but professional work environment.

Job Type: Full-time

Pay: $50,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Roseville, MN 55113

Salary : $50,000 - $52,000