What are the responsibilities and job description for the Project Administrator (DCSA SPED) position at Global Skills X-Change (GSX)?
Job Title: Project Administrator
Work Location: On-site Linthicum, MD; potential for Hybrid
About the Organization: Global Skills X-Change (GSX), a veteran-owned small business, is a leading authority in delivering professional development and workforce management services and solutions to equip organizations with the tools and capabilities to adapt to rapid change. With a special expertise in designing, maintaining, and managing professional credentialing programs, nobody is better positioned to help employers deliver skilling, reskilling and upskilling solutions in an evolving workplace. Our culture is one of innovation rooted in diversity, equity, and inclusion. Our team of Ph.D.- and Masters-level researchers, Industrial/Organizational (I/O) psychologists, MBAs and talent development professionals tackle today's most complex human capital and learning and development problems with rigor and creativity - while maintaining some of the highest client satisfaction and reputation scores in the industry. Your work at GSX will provide a lasting impact as you ensure organizations are equipped to excel in the face of change.
About the Job: GSX is seeking a highly motivated Project Administrator to support the Defense Counterintelligence and Security Agency (DCSA) Center for Development of Security Excellence (CDSE) Certification Program. The Project Administrator will provide analysis, assessment, and both technical and business expertise.
Specific responsibilities include, but are not limited to:
- Prepare conferral lists on a monthly basis for agency approval
- Update the certification dashboard with relevant data and metrics monthly
- Facilitate council, governance board, and working group meetings, ensuring that agendas, meeting minutes, and slide decks are generated and distributed
- Communicate updates and distribute meeting materials to stakeholders, including meeting invitees and attendees
- Serve as the primary point of contact for communications, meeting coordination, and tasking related to governance boards and project support
- Coordinate monthly teleconferences and follow-up actions as required by the Certification Program Management Office
- Submit actions and tasks for completion to the Certification Program Management Office
- Create and review Standard Operating Procedures (SOPs) for the Certification Division
- Facilitate monthly Program Management Review (PMR) process
- Support Certification Program Component Service Representative (CSR) initiatives
- Manage Certification Program Non-Disclosure Agreements (NDAs) and Conflict of Interest (COI) forms for Subject Matter Experts (SMEs) and governance board members
- Generate briefing slides for external stakeholders and outside agencies
- Facilitate communication between internal teams and stakeholders, ensuring smooth project delivery and effective collaboration
- Coordinate project meetings and track follow-up tasks, ensuring stakeholders are updated on progress
- Work with SPeD Program Managers to conduct analyses, identify problems, propose solutions, and resolve issues efficiently
- Assist with coordinating DOD Security Skill Standards projects, ensuring project/program tasks are on time and meet quality assurance standards
- Implement program planning and assist with recruiting subject matter experts for various workshops and other ongoing projects
- Assist in identifying and implementing best practices for project administration
Preferred Qualifications and Experience
- Experience with certification programs
- Experience with SharePoint
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)