What are the responsibilities and job description for the Executive Assistant position at Globe Life Family of Companies?
Job Description
What You Will Do :
Manages the President's calendar and contacts and appropriately prioritizes schedules and appointments to maximize efficiency.
Prepares documents and presentation materials to ensures President is prepared for all meetings and calls.
Plans travel arrangements to fit within the President's schedule most effectively.
Tracks and manages the President's monthly expense submissions and payment process.
Coordinates monthly and quarterly reporting as requested, updating information timely and accurately.
Ensures all work is done on time and to a high-quality standard.
Plan and support the execution of Agency Owner Meetings, Summit Meetings, Council Meetings, Podcasts and Conventions.
Provides in-office, hands-on support welcoming and directing visitors, new hires, deliveries, etc.
Exercises discretion and maintains confidentiality.
Handles other duties as assigned (miscellaneous office tasks, support tasks, etc.) including :
o Ensure a neat and organized appearance of conference room and reception areas.
o Supports event planning and engagement events when necessary.
o Welcomes and supports new hires through IT set up and onboarding process.
What You Can Bring :
High school diploma High or GED equivalent.
Some college or post-secondary education preferred.
5 - 10 years Secretarial / Administrative experience.
Prior experience supporting senior leadership that includes managing their Outlook calendars.
Intermediate to advanced Microsoft Office skills with proficiency in Word, Excel, Outlook and PowerPoint.
Strong verbal and written communication skills.
Exemplary planning and time management skills.
Proven ability to maintain confidentiality and professionalism.
Experience with coordinating travel and expense reconciliation.
Excellent attention to detail and executes responsibilities with a sense of urgency and follow-through.
Works independently and creatively with strong organizational and task management skills.
Proven experience in meeting deadlines and managing multiple priorities.
Owns the in-office presence of Liberty National Division, being a resource for visitors, new hires, IT, and others.
Ability to identify, analyze, and solve problems with practical solutions and present ideas effectively.
Enjoys working in partnership with others.
Ability to effectively relay messages or instructions to others with effective listening and communication skills to ensure proper execution of assignments.
Positive attitude, resourceful, and an honest and direct communicator.
Strong technical, analytical, and communication skills, both written and verbal, with excellent grammar and writing skills.
Must be highly organized, self-motivated and disciplined at staying on task.
Must be flexible and able to work beyond regular business hours as needed.
Ability to travel to various events as needed.
Applicable To All Employees of Globe Life Family of Companies :
Reliable and predictable attendance of your assigned shift.
Ability to work full time and / or part time based on the position specifications.
How Globe Life Will Support You :
Looking to continue your career in an environment that values your contribution and invests in your growth? We've curated a benefits package that helps to ensure that you don't just work, but thrive at Globe Life :
Competitive compensation designed to reflect your expertise and contribution.
Comprehensive health, dental, and vision insurance plans because your well-being is fundamental to your performance.
Robust life insurance benefits and retirement plans, including company-matched 401k and pension plan.
Paid holidays and time off to support a healthy work-life balance.
Parental leave to help our employees welcome their new additions.
Subsidized all-in-one subscriptions to support your fitness, mindfulness, nutrition, and sleep goals.
Company-paid counseling for assistance with mental health, stress management, and work-life balance.
Continued education reimbursement eligibility and company-paid FLMI and ICA courses to grow your career.
Discounted Texas Rangers tickets for a proud visit to Globe Life Field.
Opportunity awaits! Invest in your professional legacy, realize your path, and see the direct impact you can make in a workplace that celebrates and harnesses your unique talents and perspectives to their fullest potential. At Globe Life, your voice matters.
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