Compliance Specialist – State Licensing

Job Title: Compliance Specialist – State Licensing

Location: Philadelphia- Hybrid

Position Summary:
We are seeking a detail-oriented and proactive Compliance Specialist to join our team and manage state licensing operations for a growing organization. The successful candidate will ensure compliance with regulatory requirements, coordinate license applications and renewals, and provide support for audits and inspections. This role requires a strong understanding of state licensing processes, regulatory compliance, and the ability to effectively manage multiple projects simultaneously.

Key Responsibilities:
1. State Licensing Management:
• Oversee the preparation, submission, and maintenance of state licenses, ensuring accuracy and compliance with regulatory deadlines.
• Act as a liaison with state regulatory agencies to address inquiries and ensure timely processing.
2. Regulatory Compliance:
• Monitor changes in state licensing regulations and advise internal stakeholders on necessary adjustments.
• Maintain a comprehensive understanding of federal, state, and local regulatory requirements relevant to the industry.
3. Documentation & Recordkeeping:
• Manage and update licensing records, ensuring all documentation is current and easily accessible.
• Prepare compliance reports for internal and external stakeholders as required.
4. Audit Support:
• Collaborate with legal and compliance teams to ensure readiness for state regulatory audits and inspections.
• Respond to regulatory inquiries and provide requested documentation in a timely manner.
5. Cross-Functional Collaboration:
• Work closely with operations, legal, and compliance teams to ensure alignment with organizational policies.
• Provide training and guidance on state licensing requirements to relevant internal teams.

Qualifications:
Education:
Bachelor’s degree in Business Administration, Law, Compliance, or a related field (or equivalent work experience).
Experience:
• 2-5 years of experience in compliance, state licensing, or a related field, preferably in industries such as finance, healthcare, logistics, or technology.
• Experience managing multi-state licensing operations is highly preferred.
Skills:
• Strong knowledge of state regulatory environments and licensing requirements.
• Excellent organizational and project management skills with keen attention to detail.
• Effective communication and interpersonal skills for interaction with regulatory authorities and internal teams.
• Proficiency in Microsoft Office Suite.

Key Competencies:
• Analytical Thinking and Problem-Solving
• Ability to Work Independently and Collaboratively
• Deadline-Oriented with Multitasking Ability
• Strong Ethical Judgment and Confidentiality

What We Offer:
• Competitive Salary and Benefits Package
• Professional Development Opportunities
• Flexible Work Environment
• Collaborative and Inclusive Workplace

Application Process:
Interested candidates should submit their resume and a cover letter outlining their qualifications and experience relevant to the role to Sal@globyz.com