Administrative Coordinator - Planning and Zoning

Salary : Depends on Qualifications

Location : Gloucester, VA

Job Type : Full-Time

Job Number : 11262024-01

Department : PLANNING and ZONING

Opening Date : 11 / 26 / 2024

Description

Hiring Salary : $44,997 annually / - Depending on Qualifications

At Gloucester County, we are committed to fostering a diverse and inclusive workforce. We are currently seeking qualified candidates for the position of Administrative Coordinator in our Planning and Zoning Department. If you are detail-oriented and results-driven, we encourage you to apply and become a part of our dedicated team.

Under general supervision, the Administrative Coordinator performs a variety of moderately difficult and responsible technical / administrative duties to assist the Planning and Zoning Division of the Planning, Zoning and Environmental Programs Department. Employee must exercise sound judgment, personal initiative, and discretion in completing assignments. Employee must also exercise considerable tact and courtesy. The Administrative Coordinator reports to the Planning, Zoning and Environmental Programs Director.

Job Highlights

• Answers telephone and greets visitors for the department.

Tracks sureties; receives and reviews zoning and planning applications for completeness and accuracy.

Prepares agenda and compiles supporting documents for PC monthly meetings.

Types material from typed or handwritten copy, machine dictation, or other means which requires use of a variety of complicated formats for preparing correspondence, memos, forms, advertisements, public notices, monthly operations reports, financial reports, etc.

Provides administrative support for various committees, public meetings, public hearings, and other activities associated with Planning and Zoning outreach.

Schedules meetings and appointments for Director and members of the Planning and Zoning Division.

Establishes and maintains a variety of files, records and directories / databases for Planning & Zoning and Planning Commission.

Responsible for bookkeeping functions within department; prepares vouchers and purchase orders; administers departmental P-card program; maintains financial records for department; monitors expenditures; prepares report and assists with budget preparation.

Performs other duties as assigned.

Click the link for a complete job description : Administrative Coordinator

Qualifications

Three (3) to five (5) years of progressively responsible experience in administrative support services.

Any equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.

Special Requirements

Must be a commissioned Notary in the Commonwealth of Virginia or obtain Notary commission within 6 months of employment.

To be considered for this position, your online application must include your cover letter, resume, and three (3) professional references.

Professional references are individuals who can attest to your job related knowledge, skills and abilities while working or in a volunteer capacity and are not family or personally related. Professional references should include job title, company name and address, phone numbers and email address if available.

Gloucester County is an Equal Opportunity Employer

Drug Free Workplace

OUR Community : Gloucester County

Gloucester County Government offers an excellent benefit package that includes health care coverage, leave program and retirement benefits for all regular full-time employees. Gloucester County participates in the Virginia Retirement System (VRS) which requires a 5% mandatory contribution by employees.

Visit our for additional information :

The supplemental questions are very important and will be used to determine if you meet the basic qualifications as listed on the job posting and in the job description. I acknowledge that I must complete the supplemental questions section in order for my application to be considered complete.

When answering the supplemental questions about experience, education, or certification, please be sure the information is reflected in the online application.

What is your current highest level of education completed?

If post secondary education is obtained, what field of study is your degree? In no post secondary education was obtained, please enter N / A as your response.

Do you possess a valid driver's license?

Briefly describe your experience working directly with the public or in a customer-service oriented job. Be sure to indicate which employer the experience is related.

Describe your experience working with computers and how you use computers at work.

Which of the following describes your level experience composing and preparing correspondence?

Describe your experience working with filing records and records management. Be sure to include the employer(s) to which the experience is directly related.

What measures do you take to ensure your work is accurate and records and documentation are well organized? State some reasons why organizational skills are important?

How many years experience do you have in bookkeping or accounting?

Describe your experience taking and transcribing minutes from meetings. If none, enter N / A as your response.

What skills do you possess that can be immediately put to use on the job.

I have reviewed the job posting and understand in order for my application to be considered complete, I must attach my cover letter, resume and (3) professional references.

Required Question

Salary : $44,997