What are the responsibilities and job description for the VPC Operations Support - Administrator - National General Affairs - MA position at GLOVIS America, Inc.?
COME BE A PART OF OUR EXCELLENT TEAM!
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
This position is responsible for all purchasing activities (including investments) for the AL VPC. Work and coordinate with GA team analyst for proper AP processing, work with vendors to obtain quotes, statements and ensure payments are processed in a timely manner. GA administrator will collaborate with HQ accounting and treasury department for all month end requirements for GA for the MA VPC. This position will also coordinate with Facility Maintenance (FM) on all major FM projects.
Responsibilities
Working and Environmental Conditions
This position works in a office/warehouse setting.
- High School Diploma Preferred, but NOT Required
- Medical, Dental, and Vision Insurance
- 100% Company Paid Employee Life Insurance & Short-Term Disability
- 13 paid Company Holidays
- 80 Hours of Vacation
- 40 Hours of Sick (Differing sick policy for CA, details provided in offer letter)
- 401K w/ GENEROUS Match
- Eligible Tuition Reimbursement
- Eligible for Auto Allowance of $125 per Month
- Eligible for Wellness Reimbursement of up to $50.00 Per Month
- Eligible to Receive Referral Bonuses
- Team Wear Including Safety Shoes
- Eligible for Discretionary Bonus Annually
- Years of Service Awards, Employee Assistance Program, Frequent Employee Appreciation Events & More!!
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
This position is responsible for all purchasing activities (including investments) for the AL VPC. Work and coordinate with GA team analyst for proper AP processing, work with vendors to obtain quotes, statements and ensure payments are processed in a timely manner. GA administrator will collaborate with HQ accounting and treasury department for all month end requirements for GA for the MA VPC. This position will also coordinate with Facility Maintenance (FM) on all major FM projects.
Responsibilities
- Primary
- Prepare General Affairs bills for the accounting department using the PR/TR system and SAP. Ensure all aspects of invoices are correct and accurate before submission into the PR/TR system
- Review Purchase Orders (PO) for accuracy and obtain quotes. Continuously check multiple sources for best price options and communicate with requesters regarding POs. Convert purchase order (PO) to purchase request (PR) and obtain approvals before purchasing.
- Track and analyze purchases for approval, spending and outstanding invoices.
- Work with vendors to obtain statements and ensure accounts are paid and kept current.
- Prepare weekly invoice packet for accounting department for processing.
- Complete all Month End Reports; Monthly AP Accrual, Investment summary and Inventory report as required.
- Track credit card purchases, analyze statement for discrepancies, balance statement and prepare monthly credit card reconciliation.
- Investment related purchase including gathering investment information and prepare investment approval packet.
- Analyze aging AP activity and resolve with the appropriate procedures per the GA policy.
- Coordinate with VPC Operations Support department and FM department on contract negotiations with customer and vendors.
- Secondary
- Receive packing slips and ensure items are received as ordered. Alert requester items have arrived.
- Track MA VPC FM programs to ensure timely payments and projects within budget.
- Prepare investment approval packet (including gathering information from operations, obtaining quotes from vendors)
- Process disposal of assets
- Responsible for ensuring all assets are properly tagged and manages master asset list
- Responsible for team wear process (obtaining sizes, ordering, distributing to team members)
- Order Uniform for new hires and anniversary, and maintain log
- Special projects as requested by local management and HQ
- Other duties as assigned.
- Excellent written and verbal communication skills.
- Basic knowledge of MS Excel, Word, PowerPoint, and Outlook, along with experience using database systems
- Detail oriented with ability to work in deadline-driven environment
- Interpersonal skills required in order to work with multiple departments
- Strong ability to identify and correct errors
- Ability to work in a fast-paced environment
- High School Diploma
- 5 years experience required
- Sit
- Stand/walk
- Drive
- Bend/stoop
- Climb, Reach above shoulder
- Kneel/squat
- Balance, Push/Pull
- Crawl/Crouch
- Lift up to 20lbs
- Carry up to 20lbs
Working and Environmental Conditions
This position works in a office/warehouse setting.
- Exposure to outdoor weather
- Exposure to gas, fumes, and vehicle exhaust
- Operating computers, printer, scanners
Salary : $50 - $125
